About the position
We are seeking a highly organized and detail-oriented Bilingual Admin Assistant to join our team in Katy, TX. This full-time position is essential for providing administrative support to our office and ensuring that all administrative tasks are completed efficiently and accurately. The ideal candidate will possess excellent communication skills, be fluent in both English and Spanish, and have experience with office software and project coordination. The role requires a proactive individual who can manage multiple tasks while maintaining a high level of professionalism and attention to detail. As a Bilingual Admin Assistant, you will be responsible for managing and maintaining the office phone system, which includes handling incoming calls and ensuring that all messages are properly recorded and relayed to the appropriate staff member. Providing exceptional customer service to clients and colleagues is a key aspect of this role, as you will be answering questions and addressing concerns in a timely and professional manner. You will also assist with the coordination of projects, ensuring that all deadlines are met and that all project materials are properly organized and stored. In addition, you will use QuickBooks to maintain accurate financial records and manage the office budget. Your duties will include performing various administrative tasks such as filing, data entry, and scheduling appointments. Utilizing computerized systems to automate tasks and increase office efficiency will be part of your daily responsibilities. Maintaining a clean and organized office environment is crucial, as is handling all incoming and outgoing mail, preparing and sending documents and reports as needed, and assisting with special projects, including preparing reports and presentations.
Responsibilities
- Manage and maintain the office phone system, including handling incoming calls and ensuring that all messages are properly recorded and relayed to the appropriate staff member.
- Provide exceptional customer service to clients and colleagues, answering questions and addressing concerns in a timely and professional manner.
- Assist with the coordination of projects, ensuring that all deadlines are met and that all project materials are properly organized and stored.
- Use QuickBooks to maintain accurate financial records and manage the office budget.
- Perform various administrative tasks, including filing, data entry, and scheduling appointments.
- Utilize computerized systems to automate tasks and increase office efficiency.
- Maintain a clean and organized office environment, ensuring that all areas are tidy and free of clutter.
- Handle all incoming and outgoing mail, as well as prepare and send documents and reports as needed.
- Assist with special projects as needed, including preparing reports and presentations.
Requirements
- High school diploma or equivalent required.
- Bilingual in English and Spanish (or other languages as needed).
- Proficiency with computerized systems and Microsoft Office software.
- Experience with QuickBooks and project coordination.
- Excellent customer service and communication skills.
- Ability to work in a fast-paced environment and prioritize tasks effectively.
- Strong organizational and administrative skills.
- Experience with real estate administrative tasks preferred.
- Familiarity with phone etiquette and a professional demeanor.
- Ability to maintain confidentiality and handle sensitive information.
Nice-to-haves
- Experience in real estate administrative tasks preferred.
- Customer service experience of at least 1 year.
Benefits
- 401(k)
- Dental insurance
- Health insurance
- Paid time off
- Vision insurance
