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Bilingual Administrative Assistant (Part-Time) - 2024/2025 School Year
Mastery Charter Schools - Camden, NJ
posted 2 months ago
About the position
The Bilingual Administrative Assistant plays a crucial role in supporting the daily operations of the school's reception area, ensuring a welcoming environment for students, parents, and visitors. This part-time position requires fluency in both English and Spanish, as well as strong organizational skills to manage various administrative tasks effectively. The role emphasizes maintaining high standards of academic achievement and behavior among students while performing general administrative duties.
Responsibilities
- Answering general inquiries and directing phone calls
- Greeting parents and visitors and directing them to the appropriate location
- Creating and maintaining databases for student records and school equipment inventory
- Placing orders for departments and tracking the order process
- Managing office supplies for the front office
- Overseeing mailing and shipping delivery systems
- Maintaining conference room calendar and scheduling meetings
- Aiding in the student enrollment process regarding paperwork completion and follow-up phone calls
- Opening and closing the school front reception facility
- Communicating high expectations for academic achievement and appropriate behavior to students
- Maintaining a positive and welcoming environment for parents, visitors, coworkers, and students
- Performing general administrative duties as assigned
Requirements
- Fluency in English and Spanish
- Ability to relate to a diverse population of students and parents
- Advanced proficiency in Microsoft Office: Outlook, Word, Excel, and PowerPoint
- Proven experience in multi-tasking, organizing, and prioritizing work
- High attention to detail
- Ability to handle requests and inquiries in a timely manner
- Professionalism and positive energy in performing duties
- Three to five years of administrative assistant experience preferred
Benefits
- 403(b) retirement plan with a 5% match from Mastery
- Enrollment in the State of New Jersey Pension Plan for NJ employees
- Employee Assistance Program
- Mental health and counseling programs
- Annual Professional Development Fund
- Discounts and perks at various retailers, travel organizations, and insurance providers
