Bilingual Administrative Assistant

$43,680 - $49,920/Yr

SHARE Sonoma County - Santa Rosa, CA

Part-time - Entry Level

Santa Rosa, CA

About the position

The Bilingual Administrative Assistant at SHARE Sonoma County is responsible for providing essential office administrative support to a nonprofit organization focused on affordable housing solutions. This part-time role involves maintaining daily office operations, managing communications, and assisting with client intake processes, all while fostering a positive team environment and supporting the organization's mission to serve vulnerable populations.

Responsibilities

• Provide office administrative support for SHARE, a 501c3 nonprofit agency.
• Maintain a daily office presence at the SHARE offices.
• Track incoming mail and notify staff of mail deliveries.
• Correspond through both email and US Post Office.
• Print and photocopy documents as needed.
• Liaison with the Executive Director and staff.
• Coordinate 'Thank You' notecards for donations received.
• Maintain monthly tenant rental payment log and bank deposits (training provided).
• Facilitate intake/client phone work/client application process (training provided).
• Facilitate Zoom SHARE Team and outside agency meetings.
• File physical documentation to keep client folders up-to-date and in compliance with client record-keeping mandates.
• Greet visitors at reception.
• Update job knowledge by participating in educational opportunities and maintaining professional networks.

Requirements

• Bilingual in Spanish and English preferred.
• 3 years of administrative experience required.
• Proficient in Microsoft Office (Word, Excel, Outlook) and Google Docs.
• Ability to maintain a can-do attitude and be extraordinarily flexible and adaptable.
• High-level energy and efficient work ethic; goal-oriented.
• Ability to work in a team environment and provide a positive team spirit.
• Strong initiative and ability to work independently.
• Excellent organizational and time management skills.
• Compassionate listening skills and problem-solving abilities.
• Experience with clients, particularly those with emotional disabilities or in the aging population is a plus.

Nice-to-haves

• Proficiency in fair housing rules and regulations is a plus.
• Experience with Salesforce database entry (training will be provided).
• Experience working with the homeless population or aging population.

Benefits

• Flexible schedule
• Paid time off