Bilingual Construction/Project Administrative Assistant

$39,520 - $41,600/Yr

Swe Homes - Houston, TX

Full-time - Entry Level

Houston, TX

Real Estate

About the position

The Bilingual Construction/Project Administrative Assistant at SWE Homes plays a crucial role in supporting the construction team by coordinating contractors, processing financial documents, and ensuring compliance with budgets and deadlines. This position requires strong organizational skills and the ability to thrive in a fast-paced environment, making it essential for the candidate to be a self-starter who can adapt quickly to changing demands.

Responsibilities

• Assist in the accurate and timely processing of vendor invoices, ensuring all documentation is complete and compliant with company policies.
• Verify and reconcile invoice discrepancies and resolve billing issues.
• Enter and update invoice data into the accounting system.
• Maintain organized and accurate accounts payable records and files.
• Negotiate favorable terms with vendors to ensure cost-effectiveness while adhering to strict budgetary constraints.
• Follow a strict budget, ensuring all financial decisions align with company goals.
• Communicate with vendors to address inquiries and resolve payment issues.
• Assist in the setup and maintenance of vendor accounts.
• Provide general administrative support to the construction team as needed.
• Assist in the preparation of presentations, reports, and other documentation.
• Perform data entry and Excel tasks for reporting and documentation.
• Ensure yard maintenance and compliance with regulations.

Requirements

• High school diploma or equivalent work experience.
• Proven experience in an administrative role, preferably within residential construction or real estate industry.
• Bilingual in English and Spanish, required.
• Proficiency in Microsoft Office Suite, particularly Excel.
• Strong organizational and interpersonal skills.
• Ability to multitask and prioritize effectively.
• Detail-oriented and dependable.

Nice-to-haves

• Experience with Stemmons is a plus.
• Willingness to learn and adapt in a fast-paced environment.

Benefits

• 401(k) matching
• Dental insurance
• Health insurance
• Life insurance
• Paid time off
• Referral program
• Retirement plan
• Vision insurance