Bilingual Data Entry Clerk

$24,960 - $24,960/Yr

Autobuses Ejecutivos - Houston, TX

Part-time - Entry Level

Onsite - Houston, TX

Transit and Ground Passenger Transportation

About the position

The Bilingual Data Entry Clerk at AUTOBUSES EJECUTIVOS LLC is responsible for performing various administrative tasks that are crucial for the smooth operation of the company. This role involves utilizing computer programs such as Microsoft Excel and SAP to manage data effectively. The Data Entry Clerk will assist the Safety Supervisor in ensuring that daily activities are conducted efficiently, particularly in relation to the timely departure of buses. A key requirement for this position is bilingual proficiency in Spanish, which is essential for communication and documentation purposes. Additionally, familiarity with mechanical processes is beneficial for this role, as it may involve understanding maintenance reports and vehicle operations. In this position, the Data Entry Clerk will be tasked with recording and entering information into the computer database, which includes logging mileage, odometer readings, and other relevant data when buses arrive. The clerk will also be responsible for receiving, reviewing, and filing pre-trip and post-trip maintenance reports, ensuring that all documentation is accurate and up-to-date. Keeping track of bus unit maintenance books and source documents is another critical responsibility, as is contacting bus drivers for any missing information or signatures. The role requires a meticulous approach to confirm the accuracy of entered data, review it for necessary corrections, and prepare requisition forms for repair orders. The Data Entry Clerk will also generate charge receipts for parts, process repair orders, and manage various forms related to bus maintenance. Establishing and maintaining an effective record management system is essential, as is contributing to team efforts to achieve related results. The clerk will also handle clerical duties such as typing, scanning, faxing, and answering phones, and may assist the Bus Safety Department with projects as needed. Confidentiality is paramount in this role, as the clerk will be privy to sensitive information regarding bus operations and maintenance.

Responsibilities

• Record and enter information into computer database.
• Log in mileage, odometer readings, and other information of unit when bus arrives.
• Receive, review, and file pre-trips, post trips, and other maintenance reports.
• Keep track of bus unit maintenance books, received data, and source documents.
• Contact Bus Drivers for missing information or signatures.
• Confirm accuracy of entered data.
• Review and make necessary corrections to information entered.
• Prepare requisition form for repairs orders and generate charges receipts for parts.
• Process and prepare repair orders, charge fuel receipts, and various forms.
• Assist in establishing & maintaining effective & efficient record management system.
• Contribute to a team effort and accomplish related results as required.
• Maintain confidential information.
• Prepare 'in and out' repairs reports and order parts.
• Perform clerical duties such as typing, scanning, faxing, answering phones, etc.
• Assist the Bus Safety Department with projects when needed.

Requirements

• Bilingual in Spanish.
• High school diploma or GED.
• 1 year of experience in data entry (preferred).
• 1 year of experience with Microsoft Excel (preferred).
• Typing skills.

Nice-to-haves

• Knowledge of mechanical processes.

Benefits

• Health insurance
• Dental insurance
• Vision insurance