Mitsubishi - New York, NY
posted about 2 months ago
The Bilingual Executive Assistant for Japanese Corporate Banking at Mitsubishi UFJ Financial Group (MUFG) is a pivotal role that provides high-level administrative support to the Head of Japanese Corporate Banking for the Americas, who is also a member of the Executive Committee for the Americas (ECA). This position is integral to the senior leadership team of JCB, which includes Heads of each region, Managing Directors (MDs), and other managers within JCB Americas. The role encompasses a variety of responsibilities, including managing accounts payable, conducting research, preparing reports, and coordinating projects and events in collaboration with the business management department in JCB Americas and the Head Office, all under the supervision of the manager. The Executive Assistant will be responsible for a wide range of administrative support functions, which account for approximately 70% of the role. This includes writing business correspondence in both English and Japanese, organizing files, arranging travel and accommodations, managing schedules, and coordinating meetings. The assistant will also handle various administrative tasks such as onboarding new hires, managing seminar and reception logistics, and maintaining organizational information like charts and emergency contact lists. In addition to administrative support, the role involves accounts payable functions, which make up about 20% of the responsibilities. This includes ensuring invoices are processed correctly, preparing monthly expense reports, and coordinating with vendors. The remaining 10% of the role involves performing other duties as assigned by the Head of JCB for the Americas and other managers. The ideal candidate will possess strong organizational skills, excellent communication abilities in both Japanese and English, and a proactive approach to managing tasks under time pressure.