33 - Los Angeles, CA
posted 4 months ago
The Bilingual Executive Assistant provides high-level administrative support to the executive team at 33 USA Inc. This role requires fluency in both Japanese and English, as well as excellent organizational skills, attention to detail, and the ability to prioritize tasks. The Bilingual Executive Assistant is responsible for managing calendars, coordinating meetings and travel arrangements, preparing correspondence, attending the sales/consulting meeting with the clients, and assisting with special projects as needed. This position is crucial for ensuring smooth communication and operational efficiency within the executive team. In terms of communication support, the Bilingual Executive Assistant will draft and edit emails, memos, PowerPoint presentations, and any other documentation in both Japanese and English. This includes translating documents from Japanese to English and vice versa as necessary. The role also involves meeting coordination, where the assistant will schedule meetings, prepare agendas, and provide necessary materials or documentation. Taking meeting minutes and distributing them to attendees, as well as translating meeting documents and attending meetings as an interpreter, are also key responsibilities. Calendar management is another essential function of this role, where the assistant will manage executive calendars, schedule meetings, and coordinate appointments. Proactively anticipating scheduling conflicts and resolving them in a timely manner is critical. Additionally, the Bilingual Executive Assistant will handle travel coordination, making arrangements for flights, hotels, and transportation bookings, while preparing itineraries and ensuring all travel logistics are in place. Document preparation is a significant part of the job, which includes preparing and formatting documents, presentations, and reports for both internal and external use. Proofreading documents to ensure accuracy and adherence to company standards is also required. The assistant will assist with special projects as assigned, providing research, analysis, and administrative support, while collaborating with cross-functional teams and coordinating project timelines.