Bilingual Executive Assistant

$40,000 - $50,000/Yr

Confidential - Clearwater, FL

Full-time - Mid Level

Remote - Clearwater, FL

About the position

The Bilingual Executive Assistant will support the leadership team of a luxury vacation property management company, focusing on enhancing guest experiences and managing daily operations across multiple properties. This role requires strong organizational skills and the ability to handle a variety of tasks in a fast-paced environment, ensuring efficient communication and coordination among staff, owners, and guests.

Responsibilities

• Provide executive-level administrative support to the Owner.
• Assist in coordinating property management activities, liaising with staff to ensure efficient operations.
• Manage owner and guest communications, handling inquiries and escalating issues when necessary.
• Assist with organizing and coordinating reservations, maintenance, and vendor relations.
• Oversee scheduling and task assignments for the property management team.
• Support the Owner and GM in managing owner relations and handling sensitive guest situations.
• Ensure office operations are executed smoothly, adhering to company policies and procedures.
• Schedule property inspections and ensure contracted work meets company standards.
• Help manage vendor contracts, including negotiating terms and ensuring proper licensing, insurance, and permits.
• Monitor staff and vendor performance, addressing any issues as necessary.
• Assist with emergency or after-hours service calls, when required.
• Perform occasional housekeeping or maintenance tasks if needed.
• Assist with special projects and other duties as assigned by the Owner or General Manager.

Requirements

• Proficiency with Microsoft Office Suite (Excel, Outlook, Word).
• 2+ years of experience in hospitality, tourism, vacation property management, or related fields.
• Strong communication skills, both written and verbal.
• Spanish-speaking is a strong plus.
• Ability to work flexible hours, including early mornings, evenings, and weekends, as needed.
• Ability to manage multiple tasks and projects in a fast-paced environment.
• Must be extremely organized, detail-oriented, and reliable.

Nice-to-haves

• Experience in the vacation property management or travel/hospitality industry.
• Associate's degree preferred.

Benefits

• 401(k)
• Flexible schedule
• Paid time off
• Profit sharing/bonus plan