Bilingual Executive Assistant

$48,000 - $50,000/Yr

D&H National Research Centers INC - Miami, FL

Part-time - Entry Level

Miami, FL

About the position

We are seeking a highly organized and proactive Executive Assistant to support our executive team. The ideal candidate will possess exceptional multitasking abilities and a strong attention to detail. This role is essential in ensuring the smooth operation of our office and will involve a variety of administrative tasks that require discretion, professionalism, and a customer-focused approach.

Responsibilities

• Provide comprehensive administrative support to executives, including managing calendars, scheduling meetings, and coordinating travel arrangements.
• Transcribe meeting notes and prepare reports as needed.
• Handle data entry tasks with accuracy and efficiency.
• Serve as a point of contact for internal and external communications, demonstrating excellent customer service skills.
• Maintain financial records and assist with bookkeeping tasks as required.
• Maintain confidentiality and handle sensitive information with discretion.
• Organize and maintain office files, ensuring easy access to important documents.
• Assist in office management duties, including inventory management and supply ordering.

Requirements

• Fluency in both Spanish and English (written and spoken) is required.
• Previous experience as an executive assistant or in a similar administrative role is preferred.
• Bookkeeping experience is essential.
• Strong organizational and time management skills with the ability to prioritize tasks effectively.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and bookkeeping software.
• Excellent communication skills and a professional demeanor.
• Ability to work independently and collaboratively in a team environment.

Nice-to-haves

• Knowledge of clinical research terminology and processes is a plus but not required.

Benefits

• 401(k)
• Dental insurance
• Health insurance
• Paid time off