Bilingual Maintenance Vendor Coordinator

Beacon Hill Staffing Group - Raleigh, NC

Full-time

Raleigh, NC

Administrative and Support Services

About the position

The Maintenance Vendor Coordinator is responsible for managing administrative tasks to ensure the smooth operation of the maintenance and recycling office. This role requires a blend of clerical skills, human resources knowledge, and effective communication abilities, with a strong emphasis on bilingual proficiency in English and Spanish.

Responsibilities

• Oversee daily office operations and ensure efficiency in administrative processes.
• Manage calendars and coordinate projects from start to finish.
• Handle phone communications with professionalism, providing excellent phone etiquette to clients and vendors.
• Assist with payroll processing set up for new hires on the maintenance team and maintain accurate employee records.
• Support human resources functions, including onboarding new employees and maintaining personnel files.
• Ensure deadlines are met and adapt to changing priorities.

Requirements

• Proven experience as an office administrator or in a similar clerical role.
• Proficient in calendar management and scheduling software.
• Familiarity with payroll systems and human resources practices is helpful.
• Strong organizational skills with attention to detail in managing multiple tasks simultaneously.
• Ability to work independently.