Bilingual Mandarin Administrative Assistant

$54,080 - $58,240/Yr

Physician's Surrogacy - Solana Beach, CA

Full-time

Solana Beach, CA

11-50 employees

Ambulatory Health Care Services

About the position

Physician's Surrogacy is an industry-leading organization that provides a comprehensive range of fertility services. The Bilingual Mandarin Administrative Assistant will support internal departments and engage in various projects and initiatives to foster company growth in a fast-paced environment that values personal initiative and teamwork.

Responsibilities

• Ability to perform work involving independent judgement, accuracy and speed, maintain confidential files and prepare materials
• Daily upkeep of spreadsheets on Google Sheets or other IT tools
• Performs general clerical duties including but not limited to filing, photocopying, faxing, and mailing
• Composes, types, and distributes professional correspondence and memoranda
• Proactively establishes, and maintains highly organized filing system; files correspondence and other records
• Assists in development and implementation of department systems and procedures as needed
• Problem resolution, knowing when to escalate issues to management versus issues that can be handled independently
• Performs other related duties as assigned by management

Requirements

• A minimum of 1 year hands-on administrative assistant experience required
• Bachelor's degree required
• Bachelor's degree in biology or life sciences is preferred, but not required
• Bilingual English/Mandarin required
• Ability to make outgoing phone calls
• Ability to multi-task effectively and meet deadlines
• Ability to work in a fast-paced environment
• Excellent verbal, written and interpersonal communication skills
• Excellent customer service skills
• Excellent project management skills
• Highly organized and detail oriented
• Proficient in Microsoft Word, Excel and Outlook
• Proficient in Google Sheets required

Benefits

• 401(k) matching
• Employee assistance program
• Flexible spending account
• Retirement plan