Bilingual Office Coordinator

About the position

The Office Coordinator duties include oversight of data entry, primary contact with databases support desks, general staff support including purchasing, payment requests, petty cash, all travel arrangements, renewals, certifications, etc., liaison for BLT, and Lumin facilities. This is a management team position.

Responsibilities

• Oversight of data entry, including ChidPlus, Galileo, ASQ Online, Kindly Hub and ParentPowered.
• Ensure all data is correct and current.
• Enter all client information into ChildPlus including application, enrollments, waiting list, and status changes.
• Enter relevant data into Galileo, ASQ Online, Kindly Hub and ParentPowered.
• Liaison with Ben E. Keith and copier support.
• Develop monthly calendar, arrange off site training, manage supply orders, postage and mailing, and act as facilities liaison for staff.
• Complete all payment requests following standard procedure.
• Ordering and purchasing for staff.
• Liaison with Accounting and Finance Department.
• Reconcile credit card statements and enter and track in-kind information.
• Assist with special projects including Program Information Report (PIR), EHS monitoring visit prep, and community assessment.
• Coordinate with other Lumin Education campus staff.
• Take and electronically file staff meeting minutes.
• Participate in coordinating events for staff.
• And other duties as assigned.

Requirements

• High School diploma, minimum.
• Bilingual, required.
• Excellent attention to detail and documentation.
• Strong positive communication skills (both oral and written) to interact with a variety of people, both internal and external.
• Understanding and/or willingness to learn the Montessori Philosophy.
• Demonstrated knowledge of computer applications including: MS Outlook, MS Word, Internet skills.
• Ability to participate in confidential discussions and protect confidential information.
• Strong interpersonal skills and ability to work in a collaborative environment.