Bilingual Payroll Specialist

Unclassified - Phoenix, AZ

Full-time - Mid Level

Phoenix, AZ

About the position

Headquartered in Phoenix, Arizona, Haydon is a family-owned business established in 1991 on a foundation of grit and long-lasting relationships. The company serves a wide scale of markets with its all-in-one construction solutions including: Building (Commercial), Heavy Civil, Pre-Construction, Landscape and Building Information Modeling. Haydon's unique full-service structure for all major scopes of work enables clients to receive detailed expertise during pre-construction, minimized schedule risk during construction and the best overall value on projects. With its full-service landscaping division, Earthscapes, and its H3D Solutions modeling and design subsidiaries, Haydon offers a full suite of premier modern construction solutions. Whether it's the roads we drive on or the buildings we work, shop, learn, play and receive care in, Haydon is the one contractor that serves the entire spectrum of the construction industry - and it does so with heart. The company employs quality, passionate people, innovative technology, an open mind and a can-do attitude to construct projects that serve our entire community. The Payroll Specialist is responsible for ensuring company employees are paid correctly and on time for our weekly payroll run. Additional duties include maintaining records, processing employee deductions, preparing accounting transactions and documents, documenting and updating procedures, and preparing special reports for management. While the day-to-day can vary, the payroll system is cyclical and highly structured in daily, weekly, and monthly tasks. If you are process oriented, have a high attention to detail, comfortable with being autonomous, and enjoy seeing a process through from start to finish, then this is the right position for you.

Responsibilities

• Update Payroll Log, clarifying ask questions.
• Familiarize yourself and keep current with the taxation of salaries, benefits, and other factors.
• Troubleshoot or audit discrepancies, providing clear analysis for findings or recommendations.
• Maintain and document all payroll records.
• Answer employee questions via email, phone, or in person.
• Process, respond to, and track all garnishments to ensure requirements are met on time.
• Conduct semi-annual audits of all payroll records.
• Assist with quarterly and annual tax filings.
• Reconcile general ledger with regards to payroll transactions.
• Detect and process issues related to uncollected payroll.
• Respond to employee inquiries regarding payroll issues or concerns.
• Build relationships with company supervisors.
• Maintain confidentiality, strong work ethic, and follow policies and procedures.
• Assist in the development, review, and update of SOPs and training materials.
• Travel as needed to local construction sites.
• Perform other duties, administrative tasks, or special projects as assigned.

Requirements

• Bilingual English/Spanish speaking
• High School Diploma plus two years payroll experience or equivalent
• Working knowledge of basic accounting principles and payroll practices
• Experience with payroll processing
• Excellent mathematical skills
• Excellent time management skills with a proven ability to meet deadlines
• Proficiency in Microsoft Office Suite (Strong Excel, VLOOKUP, Metrics/Reporting a plus)
• Willing and quick to learn and adopt web-based technologies.

Nice-to-haves

• Experience with certified payroll.

Benefits

• Health Options Medical, Dental, & Vision
• Critical Illness, Hospital, Accident
• Short-Term / Long-Term Disability
• Infertility Treatment Coverage
• Worklife Balance
• Professional Development
• Teamwork / Camaraderie
• Retirement Planning