Bilingual Payroll Specialist

$52,000 - $58,240/Yr

The Atlantic Group - Long Island City, NY

Full-time - Entry Level

Long Island City, NY

Professional, Scientific, and Technical Services

About the position

The Bilingual Payroll Specialist plays a crucial role in supporting the payroll department by ensuring the timely and accurate processing of payroll records for a large facilities management firm. This full-time position requires close supervision and involves various payroll-related tasks, including data entry, auditing, and compliance with federal and state regulations. The specialist will also serve as a point of contact for employee inquiries and assist with garnishment processes.

Responsibilities

• Assists in the processing of weekly Payroll for 3000+ employees.
• Processes and audits weekly paperwork for new employees into the payroll system such as new hires, terminations, leave increases, suspensions, status changes, rate changes, exemptions, etc.
• Maintains payroll information by collecting, auditing, calculating, and entering data in HRIS system, WorkforceOne.
• Prepares excel spreadsheets for weekly reports and audits.
• Arranges direct deposit for employees.
• Prepares and processes garnishment deductions to federal, state, and local jurisdictions for wage attachments and child support.
• Responsible for specific payroll related wage garnishment applications and reporting.
• Reviews, processes and responds to garnishment orders.
• Ensures garnishments are applied and completed in accordance with State and Federal rules and regulations.
• Investigates and resolves all garnishment related concerns.
• Responds to inquiries from employees and vendors regarding garnishments and levies and check information for accuracy.
• Serves as point of contact for the preparation of unemployment, mortgages, and employee verification responses.
• Serves as point of contact when assisting employees with resetting and unlocking their WorkforceOne online portal accounts.
• Responds to employee inquiries regarding payroll issues or concerns.
• Maintains compliance with all policies and procedures.
• Assists in audits and special projects as needed.
• Performs and completes special projects as assigned by department manager.

Requirements

• Minimum High school diploma or GED required.
• 3-5 years of prior payroll/HR experience is required.
• Prior experience with Payroll or HRIS databases required (Workforce one/Kronos Software and CTR Timekeeper experience preferred).
• Knowledge of the various types of garnishments.
• Knowledge of local, state and federal laws, rules and regulations relating to garnishments.
• Ability to process and maintain confidential information.
• Excellent data entry skills and must have attention to detail and a high standard of accuracy.
• Knowledgeable in utilizing spreadsheet applications.
• Strong interpersonal (verbal and written) communication skills.
• Adherence to all prescribed ethical guidelines, including confidentiality.
• Understanding of Payroll/HR function and value strong customer service for our employees.
• Capacity to keep track of numerous ongoing tasks.
• Advanced MS Excel skills is required.
• Able to work with a sense of urgency and work effectively under pressure.
• Able to prioritize work and elevate appropriately any obstacles and concerns accordingly.
• Ability to work independently, self-starter, energetic.
• Excellent time management skills and ability to meet projects/deadlines.
• Bilingual in Spanish is required.

Nice-to-haves

• College degree preferred or work-related experience.
• Experience with employment verification letters, unemployment verification forms and mortgage verifications, preferred.

Benefits

• Union benefits