Bilingual Property Administrative Assistant #110

$49,920 - $54,080/Yr

Cal-Am Properties - Beaverton, OR

Full-time - Entry Level

Beaverton, OR

Real Estate

About the position

The Bilingual Property Administrative Assistant at Cal-Am Properties, Inc. is responsible for performing a variety of administrative and clerical tasks to support managers, employees, and residents. This role involves managing general administrative activities in the community office, ensuring confidentiality, and providing assistance in daily office needs. The position requires fluency in both English and Spanish to effectively communicate with clients and team members.

Responsibilities

• Composes and produces business correspondence, reports, and related materials.
• Edits documents produced by others and reviews materials as authorized.
• Ensures confidentiality and controls access to sensitive information.
• Responds to inquiries and requests for information regarding departmental and company policies.
• Serves as an internal resource on departmental and company procedures.
• Researches information and relays official interpretations as requested.
• Performs administrative duties associated with scheduling and coordinating meetings.
• Arranges with vendors for services and prepares agendas for meetings.
• Records and summarizes minutes for typing and distribution.
• Researches and gathers data for departmental reports and conducts preliminary analysis.
• Assists in budget preparation by gathering historical data and tracking expenditures.
• Coordinates preparation and production of major documents, such as proposals and manuscripts.
• Implements changes to procedures to improve productivity and efficiency.
• Schedules, assigns, and prioritizes workloads by setting deadlines.
• Monitors employee performance and ensures timely completion of work.
• Assists the manager in collection activities, including making phone calls and delivering notices.

Requirements

• Bilingual in Spanish (Required): Must be fluent in both written and spoken Spanish.
• Minimum Education: High School diploma or GED.
• Minimum Experience: 1-2 years in a secretarial or specialized clerical role, including some administrative experience.

Nice-to-haves

• Preferred Education: Bachelor's Degree.
• Preferred Experience: 3 years in a combined secretarial and administrative role in a business environment.

Benefits

• 401(k)
• Dental insurance
• Health insurance
• Vision insurance