Billing/Accounts Receivable Specialist (Job ID: 3292)

$50,000 - $60,000/Yr

Valkyrie Enterprises - Virginia Beach, VA

Full-time - Mid Level

Remote - Virginia Beach, VA

Professional, Scientific, and Technical Services

About the position

Valkyrie Enterprises is seeking a Billing/Accounts Receivable Specialist to join our Finance Department in Virginia Beach, VA. This position is crucial for ensuring the accuracy and compliance of our billing processes, particularly for federal government contracts. The successful candidate will be responsible for preparing and reviewing complex monthly invoices in accordance with company guidelines, utilizing financial reports to meet deliverable deadlines for various contract types, including Cost Type, Time & Material (T&M), and Firm Fixed Price (FFP) with CLIN/SLIN/ACRN structures. In this role, you will interact with customers to gather necessary support data, ensuring invoice accuracy and resolving any billing discrepancies that may arise. You will manage the preparation of invoices and perform complete reconciliations of billing with accounts receivables. The ability to handle multiple projects and responsibilities while consistently meeting critical deadlines is essential. Additionally, you will monitor outstanding balances and take appropriate actions to ensure timely payments from clients. Your input will be valuable in developing policies, systems, methods, and procedures for effective management and control of the premium billing function, which may also include quality assurance and auditing of billing activities. This position offers remote/hybrid possibilities after 90 days of employment, providing flexibility in your work environment. The ideal candidate will possess strong organizational skills, attention to detail, and the ability to multitask in a fast-paced and dynamic setting. Qualifications for this role include a high school diploma or equivalent, along with at least two years of experience in billing reconciliation and accounting processes. Proficiency in Microsoft Office, particularly Excel, is essential, along with experience in Costpoint and Cognos. Strong analytical and problem-solving skills, as well as excellent written and verbal communication abilities, are also required. Experience with various government contract types and online invoicing systems is preferred, but not mandatory.

Responsibilities

• Prepare and review complex monthly invoices according to company guidelines.
• Utilize financial reports to ensure compliance with deliverable deadlines for federal government contracts.
• Interact with customers to gather support data for invoice accuracy and resolve billing discrepancies.
• Manage the preparation of invoices and complete reconciliation of billing with accounts receivables.
• Monitor outstanding balances and take appropriate actions to ensure timely payments from clients.
• Provide input to policies, systems, methods, and procedures for effective management of the billing function.
• Conduct quality assurance and audit of billing activities as needed.

Requirements

• High School Diploma or equivalent.
• At least 2 years of experience in reconciliation of billing with accounts receivables.
• Experience in accounting processes such as invoicing, general accounting, finance, and account reconciliations.
• Proficiency in Microsoft Office, especially Excel.
• Experience with Costpoint and Cognos.
• Strong organizational skills and attention to detail.
• Ability to multitask in a fast-paced environment.
• Strong written and verbal communication skills.
• Analytical and problem-solving skills.

Nice-to-haves

• Experience with Billing FFP, T&M, and Cost Reimbursable contract types.
• Experience with government online invoicing systems such as WAWF, myinvoice, EDA, IPP, Pay.gov, GovPay, NSA.gov (MPO), ITSS.

Benefits

• Disability insurance
• Health insurance
• Dental insurance
• Tuition reimbursement
• Paid time off
• Vision insurance
• 401(k) matching