Developmental Services - Kokomo, IN

posted about 2 months ago

Full-time - Entry Level
Kokomo, IN
Social Assistance

About the position

The Billing & Accounts Receivable Specialist at Developmental Services, Inc. (DSI) is a crucial role within the Business Services division, responsible for managing and processing billing related to Medicaid Group Home and Medicaid Waiver services. This position requires a thorough understanding of data entry processes and compliance with state and federal guidelines, as well as CARF standards. The specialist will engage in weekly data analysis and entry for invoicing and claims completion, ensuring accuracy and timeliness in billing operations. Key responsibilities include verifying payments, processing social service client movement forms, and managing the billing of various services including Vocational Rehabilitation and Stateline funded services. The role also involves monthly reconciliations, generating financial reports, and maintaining confidentiality in compliance with HIPAA regulations. The specialist will assist with internal and external audits, ensuring that all billing matches client documentation. The position demands excellent communication skills, both oral and written, as well as critical thinking abilities to perform budgeting calculations and comparisons. Flexibility in working hours is essential, as occasional evenings and weekends may be required. The specialist must also demonstrate proficiency in Microsoft Office, particularly Excel, and possess the ability to operate office equipment such as scanners and copiers. Overall, the Billing & Accounts Receivable Specialist plays a vital role in supporting the mission of DSI, which is to eliminate barriers for individuals with disabilities and promote their inclusion in the community.

Responsibilities

  • Weekly data analysis and entry for Medicaid Waiver and Group Home invoicing and claim completion, along with verifying payment.
  • Weekly analysis and completion of data entry corrections resulting from late reporting of service delivery.
  • Weekly processing of social service client movement forms and updating Provide.
  • Weekly billing of VR.
  • Weekly analysis of no authorization report and necessary corrections and overlapping time report.
  • Weekly posting of Peru cash receipts and all money transfers.
  • Weekly invoicing and monthly reconciliation of 45050 account.
  • Monthly analysis and data entry invoicing of Group Home persons served liabilities and non-Bona Vista building tenants.
  • Monthly analysis and data entry for invoicing and claim completion of Stateline funded services.
  • Monthly generation of various financial reports.
  • A.R. aging report for waiver customers #11, #13, #15 group homes, and research outstanding items.
  • Monthly preparation of report for group home leave days and occupancy days.
  • Monthly analysis and data corrections to #13 and #15 statements and distribute to correct employees.
  • Monthly processing of group home and day services, prepare group home monthly journal entries and research outstanding items.
  • Monthly running of rebills for state mandated deadlines and billing any additional time.
  • Running capping reports for revenue services.
  • Maintaining confidentiality of persons served and agency business information in compliance with agency policies and applicable state and federal regulations, including HIPAA.
  • Monthly preparation of WFD billing to Vocational Rehabilitation for hourly services.
  • Preparing monthly billing for mentor, transportation, wellness, SEFA waiver, private pay individuals, VR hourly, Pre ETS, Miami County YMCA.
  • Importing NOAs, updating Provide, and adding new clients.
  • Calculating and completing reports for management as necessary.
  • Assisting with internal and external auditing (matching billing and client documentation).
  • Performing other duties as assigned by immediate supervisor.
  • Attending meetings and trainings as requested or required.

Requirements

  • Bachelor's degree preferred in accounting, business, or related field; Associate degree acceptable.
  • Two years demonstrated experience in bookkeeping.
  • Excellent oral and written communication skills.
  • Ability to maintain confidentiality with sensitive information.
  • Valid Indiana driver's license and insurance on personal vehicle (minimum of PLPD with Medical liability coverage).
  • Intermediate skills in Excel and proficiency in Microsoft Office.

Nice-to-haves

  • Experience with Medicaid billing processes.
  • Knowledge of HIPAA regulations.
  • Ability to work flexible, non-standard hours.

Benefits

  • Dental insurance
  • Health insurance
  • Life insurance
  • Vision insurance
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