Billing/Accounts Receivable Specialist

$49,920 - $54,080/Yr

Five Star Energy Services - Waukesha, WI

Full-time - Entry Level

Waukesha, WI

501-1,000 employees

Heavy and Civil Engineering Construction

About the position

The Billing/Accounts Receivable Specialist at Five Star Energy Services is responsible for assisting the Billing Analyst in managing billing and collection operations within the accounting department. This role requires a detail-oriented individual who can handle multiple tasks efficiently while ensuring accurate invoicing and timely follow-up on payments. The position emphasizes strong organizational skills, effective communication, and the ability to work both independently and collaboratively with team members.

Responsibilities

• Create invoices within the applicable system(s).
• Work directly with the Project Manager and Project Coordinator to ensure accuracy in billing amounts, terms, and client information.
• Record customer payments and monitor outstanding balances.
• Follow up on overdue invoices and manage collections.
• Reconcile discrepancies or differences in accounts.
• Investigate and resolve billing and invoicing issues.
• Maintain accurate financial records and proper documentation for all transactions.
• Ensure compliance with company policies and applicable accounting regulations.
• Timely respond to customers and vendor inquiries regarding their accounts and provide account statements or other requested documents to customers.
• Collaborate with the finance department and other department personnel to ensure accurate accounting records.
• Identify inefficiencies and suggest resolution in the billing and collection process.
• Implement improvements to streamline billing and payment workflows.

Requirements

• Proven experience of 2-3 years in a Billing or Accounts Receivable position or similar role.
• Prior experience in construction is a plus.
• Knowledge of electronic billing procedures.
• Proficient in MS Office - Specifically Excel.
• Experience in Acumatica and Orca/Acas is beneficial.
• Excellent communication, organization, and time management skills.
• Attention to detail and critical thinking ability.
• Ability to work as a team and collaborate with others.
• Ability to work independently and meet tight deadlines, with minimal supervision.

Nice-to-haves

• Experience in Acumatica and Orca/Acas is beneficial.

Benefits

• 401(k)
• Dental insurance
• Health insurance
• Health savings account
• Life insurance
• Paid time off
• Vision insurance