Billing and Account Receivable Specialist

Mclarens - New York, NY

Full-time

New York, NY

Insurance Carriers and Related Activities

About the position

The Billing and Accounts Receivable Coordinator at Airtek Environmental, LLC, an industry leader in environmental consulting affiliated with McLarens, LLC, plays a crucial role in managing the invoicing and collection processes within the company. This position is responsible for generating invoices, tracking payments, and reconciling accounts to ensure timely collection of payments from clients or customers. The Billing Specialist will communicate any billing and payment collection issues with other departments and outside vendors, ensuring a smooth flow of information and resolution of discrepancies. Under the direction of the Senior Accounting Manager, the Billing/Accounts Receivable Coordinator will collect and prepare client information necessary for billing services rendered. This includes ensuring that invoices are delivered on time and that accounts receivable are tracked effectively. The role requires meticulous attention to detail, as the coordinator will also be responsible for reconciling accounts and resolving any discrepancies that may arise during the billing process. In addition to these responsibilities, the Billing Specialist will provide accurate monthly revenue calculations for booking into the company's general ledger, all while adhering to tight deadlines. The position also involves updating and maintaining customer information in the accounting system, assisting with month-end close and year-end audit preparation, and providing customer service support to clients with billing inquiries. The coordinator will engage with global colleagues in various departments, including Legal, Account Management, and Finance, to resolve billing issues promptly and meet all billing deadlines as designated by customer expectations and contractual agreements. Additional accounting, billing, and administrative duties may also be assigned as needed.

Responsibilities

• Collect and prepare client information for billing services rendered.
• Generate and deliver invoices to clients on time.
• Track payments and ensure all invoices are paid promptly.
• Reconcile accounts and resolve discrepancies as they arise.
• Communicate with other departments and outside vendors regarding billing and payment collection issues.
• Provide accurate monthly revenue calculations for the general ledger under tight deadlines.
• Update and maintain customer information in the accounting system, including payment terms records.
• Assist with month-end close and year-end audit preparation.
• Provide customer service support for billing inquiries from clients.
• Engage with global colleagues to resolve billing issues promptly.
• Meet all billing deadlines as designated by customer expectations and contractual agreements.
• Perform additional accounting, billing, and administrative duties as assigned.

Requirements

• High school diploma required; some college-level coursework in accounting or a related field preferred, bachelor's degree is a plus.
• 1-3 years of experience in billing and accounts receivable, preferably in the construction field.
• Proficiency in Microsoft Office (Word, Excel, Outlook, Teams, and PowerPoint) and experience with accounting software such as QuickBooks or SAP; Unanet experience is preferable.
• Willingness to work onsite at the New York office.

Nice-to-haves

• Experience in the construction industry is preferred.
• Familiarity with accounting software like Unanet is a plus.