Billing and Contracts Administrator

$41,600 - $49,920/Yr

Hebeler - Tonawanda, NY

Full-time - Entry Level

Remote - Tonawanda, NY

Fabricated Metal Product Manufacturing

About the position

The Billing and Contracts Administrator at Hebeler Corporation plays a crucial role in the Finance team, providing administrative and analytical support for invoice processing and ensuring compliance with contractual obligations. This full-time position involves managing accounts receivable functions, including billing, collections, and maintaining accurate records related to customer orders. The role requires attention to detail and effective communication skills to interact with various departments and ensure smooth financial operations.

Responsibilities

• Handle all inbound wires and checks for accounts receivable.
• Manage collections including payment inquiries and escalate issues to management when necessary.
• Maintain AR aging reports and distribute them to management weekly.
• Initiate and follow up on resolution of invoice disputes.
• Conduct quantitative and qualitative analyses and reports as assigned.
• Manage billing packet documents as per contractual requirements, ensuring all invoices include proper source documents.
• Maintain master spreadsheets for job orders and perform order entry tasks.
• Conduct audits of invoices against pricing and contractual compliance.
• Analyze, track, and report non-compliance for billing process improvement.
• Support the project close-out process by preparing final invoices, including change orders and previous progressive invoices.
• Provide effective customer service to internal and external representatives regarding invoice processes.
• Assist the Finance department with financial and administrative requests.
• Maintain contract files and assist with other contractual compliance tasks as requested.

Requirements

• At least 1 year of working experience in a billing or administrative capacity with accounts receivable transactions.
• Experience working with Microsoft Excel; willingness to develop skills in Excel.
• Demonstrated attention to detail and ability to maintain accurate records.
• Strong written and verbal communication skills for interaction with various departments.
• Problem-solving skills to identify discrepancies and resolve accounting issues in a timely manner.
• Strong organizational skills with the ability to prioritize tasks and meet deadlines.

Nice-to-haves

• Associate's degree in accounting or related field.
• Experience working with an ERP or other database software.

Benefits

• Wellness program
• Health savings account
• AD&D insurance
• Paid holidays
• Disability insurance
• Health insurance
• Dental insurance
• 401(k)
• Flexible spending account
• Paid time off
• Vision insurance
• Life insurance