Billing and Contracts Administrator

$41,600 - $49,920/Yr

Hebeler - Tonawanda, NY

Full-time - Entry Level

Remote - Tonawanda, NY

Fabricated Metal Product Manufacturing

About the position

The Billing and Contracts Administrator role at Hebeler Corporation is a full-time position within the Finance team, responsible for providing administrative and analytical support related to invoice processing and contractual compliance. This position involves managing accounts receivable functions, including billing, collections, and maintaining accurate records of customer orders. The role requires attention to detail and effective communication skills to interact with various departments and ensure compliance with contractual requirements.

Responsibilities

• Handle all inbound wires and checks for accounts receivable.
• Manage collections including payment inquiries and escalate issues to management when necessary.
• Maintain AR aging reports and distribute them to management weekly.
• Initiate and follow up on resolution of invoice disputes.
• Conduct quantitative and qualitative analyses and reports as assigned.
• Maintain master spreadsheets for job orders and perform order entry tasks.
• Conduct audits of invoices against pricing and contractual compliance.
• Analyze, track, and report non-compliance for billing process improvement.
• Support the project close-out process by preparing final invoices including change orders.
• Provide effective customer service to internal and external representatives regarding invoice processes.
• Assist the Finance department with financial and administrative requests.
• Maintain contract files and assist with other contractual compliance tasks as requested.

Requirements

• At least 1 year of working experience in a billing or administrative capacity with accounts receivable transactions.
• Experience working with Excel and a willingness to develop skills in this area.
• Demonstrated attention to detail and ability to maintain accurate records.
• Strong written and verbal communication skills for interaction with various departments.
• Problem-solving skills to identify discrepancies and resolve accounting issues in a timely manner.
• Strong organizational skills with the ability to prioritize tasks and meet deadlines.

Nice-to-haves

• Associate's degree in accounting or related field.
• Experience working with an ERP or other database software.

Benefits

• 401(k)
• AD&D insurance
• Dental insurance
• Disability insurance
• Flexible spending account
• Health insurance
• Health savings account
• Generous paid time off including 9 paid holidays
• Two medical plan options with annual wellness dollars
• Company paid dental plan with buy up option
• Voluntary vision plan
• Company paid basic life coverage with AD&D
• Option to purchase additional voluntary life insurance
• Voluntary short term and long-term disability coverage
• Voluntary accident coverage
• Voluntary specified disease coverage