Billing and Payroll Specialist

$60,000 - $70,000/Yr

Markham Law Firm - Bethesda, MD

Full-time - Mid Level

Remote - Bethesda, MD

Professional, Scientific, and Technical Services

About the position

Markham Law Firm, a growing family law firm located in Bethesda, MD, is seeking a dedicated Billing/Payroll Specialist to join our team. This full-time position offers a unique opportunity to work in a supportive and close-knit environment, where client service is paramount. The ideal candidate will be responsible for maintaining confidentiality while providing exceptional service to clients during what can be a high-stress and emotional time. The role requires a comfort with technology and the ability to learn new software systems, as the position will involve both in-person work and the option to work remotely two days a week. As a Billing/Payroll Specialist, you will play a crucial role in the firm's operations by managing the monthly client billing process, ensuring the accuracy and timeliness of invoices, and handling accounts receivable and collections. You will also be responsible for reconciling QuickBooks, administering trust accounting in accordance with IOTLA guidelines, and processing semi-monthly payroll. Your attention to detail and organizational skills will be essential as you track various bonuses and prepare financial reports as needed. This position is ideal for someone with direct billing experience who thrives in a fast-paced environment and possesses excellent communication skills. In addition to the core responsibilities, you will coordinate the firm's 401k plan, assist with year-end tax preparation, and maintain confidentiality regarding all information and data. The successful candidate will demonstrate a strong service orientation, the ability to manage multiple priorities, and a commitment to professional growth and development.

Responsibilities

• Manage monthly client billing process, ensuring accuracy and timeliness of invoices.
• Handle accounts receivable and collections efforts, following up on outstanding balances as necessary.
• Reconcile QuickBooks on a bi-weekly basis, ensuring accuracy and balance.
• Administer trust accounting in accordance with IOTLA guidelines.
• Sort, code, and enter accounts payable data, maintaining vendor files and paying invoices on time.
• Track billing bonuses, stretch goal bonuses, and origination bonuses.
• Process semi-monthly payroll accurately and efficiently.
• Coordinate and administer the firm's 401k plan, including enrollment and contributions.
• Prepare financial reporting as needed and as requested.
• Assist in compiling necessary documentation for year-end tax preparation.
• Coordinate with an outside bookkeeping firm for the preparation of 1099s.
• Treat all information and data as confidential.

Requirements

• Minimum of two-year degree with four-year college degree preferred, with specialization in accounting or finance preferred or combination of education and experience.
• 3-5 years experience in billing, accounts receivable, and payroll administration required.
• Law firm experience preferred.
• Proficiency in QuickBooks and Microsoft Excel.
• Familiarity with Clio Manage/Grow, a plus.
• Strong attention to detail and organizational skills.
• Exercise sound judgment, high integrity, trustworthiness, and ability to maintain strict confidentiality.
• Exhibit excellent verbal and written communication skills, including comfort and skill in speaking with clients and other professionals.
• Ability to read, comprehend, and follow instructions.
• Ability to work independently and with a team.
• Strong service orientation and an ability to establish and maintain effective working relationships with peers, office and firm management, and outside business partners.
• Embrace service-oriented problem solving, taking the initiative to act quickly and decisively when a client experiences a problem that requires a prompt solution.
• Ability to use critique of work to improve performance.
• Ability to manage multiple priorities and adjust to changing priorities in a professional manner.
• Ability to deal with stress around deadlines.
• Commitment to professional growth and development.
• Experience with HRIS software (BambooHR preferred).

Nice-to-haves

• Familiarity with Clio Manage/Grow.

Benefits

• Employer-provided medical, dental, and vision insurance (50% company paid for the employee only)
• 401(k) plan with 3% safe harbor contributions
• Opportunity to participate in FSA or DCA plan
• Paid vacation and sick time
• Paid holidays
• Paid parking
• Generous paid parental leave