Billing and Payroll Specialist

Nexus Recovery Center - Dallas, TX

Full-time - Mid Level

Dallas, TX

Nursing and Residential Care Facilities

About the position

The Billing and Payroll Specialist at Nexus Recovery Center plays a crucial role in managing the billing and payroll processes for the organization. This position involves compiling and documenting client attendance and treatment information for billing purposes, as well as maintaining payroll systems and processing paychecks accurately and on schedule. The specialist will communicate with various staff levels to determine the level of treatment for daily client attendance, ensuring that billing processes are prepared correctly. Additionally, the role requires coordination of account collection activities related to denials, appeals, and follow-ups, ensuring that all billing is processed in a timely manner. In the billing aspect, the specialist will compile daily bed counts for residential programs and summarize client occupancy in Excel files for statistical analyses. They will work closely with Admissions, Utilization Review, and Program Directors to resolve any issues related to treatment episodes, certifications, and enrollments. The specialist will also monitor treatment levels to ensure appropriate billings are processed and will prepare and submit client billings to funding sources using various media, including EDI transmissions and hard-copy claims. Researching claim denials and initiating interactions with payors to resolve these issues is also a key responsibility. On the payroll side, the specialist will ensure that new employees are onboarded correctly into the HRIS for payroll and benefits. This includes checking timesheets for accuracy, entering data into the HRIS database, and processing direct deposit requests. The role also involves handling wage garnishments, making adjustments for raises and bonuses, and acquiring necessary approvals for payroll distribution. The specialist will assist the CFO and/or CHRO with other duties as assigned, ensuring that all services delivered align with the Nexus Mission and Values.

Responsibilities

• Compile and document client attendance and treatment information for billing.
• Communicate with staff to determine treatment levels for billing processes.
• Coordinate account collection activities related to denials, appeals, and follow-ups.
• Summarize client occupancy in Excel files for statistical analyses and billing support.
• Monitor treatment levels to ensure appropriate billings are processed.
• Prepare and submit client billings to funding sources in a timely manner.
• Research claim denials and interact with payors to resolve issues.
• Coordinate transactional data with the Controller for final review.
• Ensure new employees are onboarded correctly into the HRIS for payroll and benefits.
• Check timesheets for accuracy and enter data into the HRIS database.
• Process direct deposit requests and paper checks for distribution.
• Handle wage garnishments and make adjustments for raises and bonuses.

Requirements

• High school diploma or GED.
• Minimum 3 years of payroll administration and billing/coding experience.
• Advanced proficiency in Microsoft Excel and Word.
• Familiarity with medical insurance billing and collection procedures.
• Exceptional mathematical and calculation skills.
• Excellent attention to detail and organizational skills.
• Knowledge of different types of accounting and payroll software.
• Understanding of laws regarding payroll, garnishments, and benefits distribution.
• Good research and analysis skills.
• Excellent interpersonal and communication skills, including writing.

Nice-to-haves

• Experience with Welligent and ADP software.
• Customer service knowledge base.
• Understanding of HIPAA compliance and confidentiality.