Covenant Logistics Co Ltd - Huntsville, AR
posted 2 months ago
The Billing and Payroll Support Specialist plays a crucial role in ensuring the accuracy of invoices and payroll processes within the organization. This position is responsible for preparing weekly billing based on manual trip sheets provided by drivers, weight tickets, timecards, and other relevant documents. The specialist must ensure that all billing aligns with the approved rate documentation from customers and that any quantities being billed are properly documented. This role requires collaboration with operations and sales teams to obtain any missing documents necessary for accurate billing and payroll processing. In addition to preparing invoices, the specialist is tasked with reconciling information from the customer’s system to internal spreadsheets created from driver documents. This involves resolving any discrepancies that may arise during the reconciliation process. The specialist must meticulously check that the figures on customer weigh tickets correspond with the reconciliation sheets provided by customers. Once the invoices are prepared, they are sent electronically via email or EDI, and the specialist is responsible for addressing any billing inquiries from customers, providing them with pertinent information such as processing numbers, rates, and fuel rates. The role also includes maintaining an ongoing spreadsheet that tracks loads billed weekly against any errors that occur during the billing process. Meeting established deadlines is critical, with a focus on ensuring that billing for loads delivered the previous week is completed by Friday and payroll gross calculations are finalized by early Wednesday morning.