The Alsandor Law Firm - South Houston, TX
posted about 2 months ago
Full-time
South Houston, TX
About the position
The Office Manager will play a crucial role in a boutique family law firm in Houston, Texas, responsible for a variety of administrative and financial tasks. This position involves managing client invoicing, collections, payroll, and human resources functions, while also contributing to the firm's growth through recruitment and team activities. The ideal candidate will thrive in a dynamic environment and possess strong organizational and communication skills.
Responsibilities
- Prepare client invoices
- Communicate with clients regarding payment of their account
- Resolve client account issues
- Handle delinquent client accounts
- Ensure client trust balances are at the appropriate level
- Process payroll
- Interview prospective employees
- Onboard new employees
- Assist with employee insurance renewal and management
- Maintain and order office supplies
- Maintain office equipment
- Perform additional human resources and office administration duties as needed
- Liaise with service providers, vendors, and contractors, acting as the main line of communication
- Plan office events and schedule arrangements for travel if necessary
Requirements
- Advanced computer proficiency, especially with MS Office, Excel, and billing software programs
- Understanding of billing and accounting software; ability to learn new software easily
- Proficiency in English
- Two years or equivalent experience working as a billing specialist position at a law firm
- Proven work experience as an accounts receivable clerk, accounts receivable manager, or accountant
- Adept at using spreadsheets and generating reports
- A high degree of accuracy and attention along with a knack for numbers
- Ability to work independently
- Customer service orientation and negotiation skills
- Ability to handle multiple projects at a time and meet deadlines
- Strong written and verbal communication skills and organizational skills are required
- A high school diploma or equivalent is required; college preferred
