Billing Receivables Administrator

Minerals Technologies - Bethlehem, PA

Full-time - Entry Level

Bethlehem, PA

Nonmetallic Mineral Product Manufacturing

About the position

The Billing Receivables Administrator at Minerals Technologies Inc. plays a crucial role in ensuring the timely and accurate processing of invoices across various business units. This position supports the Sr. Billing Systems Administrator and Billing Coordinators, maintaining a thorough understanding of billing functionalities within Oracle and other systems. The role involves managing multiple billing processes, investigating discrepancies, and assisting with various transactional processes, all while contributing to a culture of continuous improvement and operational excellence.

Responsibilities

• Ensures timely and accurate completion of North America invoices.
• Prepares invoices for postal mail and emails/faxes invoices to customers where auto-delivery is unavailable.
• Files invoices that do not get mailed in temporary files.
• Monitors system controls of the MTI Invoice Automation process including the review of invoice registers, invoice automation reports and auto-delivery validation report to ensure all invoices processed.
• Assists the Sr. Administrator and Coordinator with creating and maintaining customer file setups and updates including price lists and modifier setups, customer bill-to/ship-to locations, contacts, document auto-delivery setups, invoice DFF's, payment terms, etc.
• Monitors invoices for accuracy and investigates billing and rate discrepancies, identifying root causes and taking corrective actions accordingly.
• Processes resulting credits/debits when required and communicates any issues while seeking validation where required.
• Assists with transactional processes - monthly intercompany invoices, royalties, analytical service billings, railcar leases, amortization credits, rebates, credits/debit requests, etc.
• Enters web transaction invoices into customer portals and monitors portals to ensure all invoices have been entered by comparing customer invoice register report with validated entry.
• Assists with dispute management resolution by researching, validating and updating dispute files accordingly and issuing credit/rebills as required.
• Responsible for all office requirements such as the ordering of invoices, envelopes and office supplies, preparing Fed-X packages and records retention.
• Assists in documentation of new business processes, best practices and department training documents.
• Monitors and completes OTC Daily Management Control (DMC) activities.
• Assists with credit card processing and cash application and customer account reconciliations.
• Assists in ongoing and new project initiatives in Global Business Services areas as well as across the entire Order to Cash spectrum of functional areas.
• Maintains required metrics and follows on the job safety and work practices in the offices.

Requirements

• Associate degree or equivalent required.
• Proficient computer skills including Microsoft Word and Excel.
• Mathematical aptitude and record keeping experience.
• Excellent oral and written communication skills required.
• Previous experience with Billing functions for an industrial or manufacturing organization desired.

Nice-to-haves

• Experience with Oracle or similar billing systems.
• Knowledge of invoice automation processes.

Benefits

• Disability insurance
• Health insurance
• Dental insurance
• Tuition reimbursement
• Employee assistance program
• Vision insurance
• 401(k) matching
• Life insurance