Billing Specialist/Accounts Receivable

Aero - Phoenix, AZ

Full-time - Mid Level

Onsite - Phoenix, AZ

Merchant Wholesalers, Durable Goods

About the position

AERO Automatic Sprinkler Company, a subsidiary of Kiewit, has been a leader in the fire protection industry for over 38 years, dedicated to saving lives and protecting property. We specialize in designing, fabricating, installing, inspecting, and servicing fire suppression systems, and have established ourselves as one of the largest fire protection contractors in the Southwest. We are currently seeking a detail-oriented individual with expertise in accounts receivable to join our team in Phoenix. This position is crucial as it involves generating contract billings for complex construction and installation projects for a diverse clientele, including office complexes, multi-story hospitals, storage warehouses, sports stadiums, apartments, and high-rise hotels. In this role, you will be responsible for ensuring timely and accurate billing for our services. This includes making collection calls through various communication methods such as phone calls, emails, and letters to ensure that payments are received promptly. We pride ourselves on our strong financial stability, a robust backlog of work, and excellent employee benefits, making this an ideal opportunity for someone looking to grow their career in accounts receivable. If you are at the beginning of your career with a few years of experience in accounts receivable and are eager to develop your skills further, we would love to hear from you! Join us in our mission to be the best in the industry and contribute to our success in Phoenix.

Responsibilities

• Perform bookkeeping work (accounts receivable), including posting data, filing construction liens, and maintaining records concerning costs of goods or services or the shipment of goods.
• Verify accuracy of billing data and revise any errors.
• Prepare itemized statements, bills, or invoices and record amounts due for items purchased or services rendered.
• Prepare billing documents, credit forms, and other related documents using computer software.
• Resolve discrepancies in accounting records.
• Answer mail and telephone inquiries from internal stakeholders and customers regarding invoices.
• Contact business customers by phone, email, or mail to obtain or relay account information and obtain payments if delinquent.
• Review documents such as work orders, construction liens, or contracts to compute fees or charges due to be paid.
• Keep records of invoices and support documents.
• Consult sources such as rate books, manuals, company representatives, or the Internet to determine specific charges or information such as regulations, contract specifications, or government tax information.

Requirements

• High School Graduate or GED required.
• Additional education in bookkeeping/Accounting highly desired.
• Minimum of 2+ years of experience in contract billing accounting functions.
• High level of aptitude with Microsoft Office products, such as Word and Outlook.
• Aptitude with Billing software is required.
• Highly motivated and self-directed; initiative and a sense of urgency to get things done.
• Excellent organization and time management skills; ability to develop specific goals and plans to prioritize, organize, and accomplish assigned work.
• Excellent communication skills, customer service, and collaboration skills; ability to connect and build relationships with others inside and outside the organization, including effectively performing collections on behalf of the company.
• Ability to work with a high degree of accuracy with minimal supervision in a high volume, fast-paced environment.

Nice-to-haves

• Experience working with construction contract billing documents (standard AIA documents - schedule of values, Lien waivers & Preliminary notices).
• Experience with construction billing programs which could include Spectrum, Textura, GC Pay, Procore or similar software.

Benefits

• Top-tier medical, dental, and vision plans covering eligible employees and dependents.
• Voluntary wellness and employee assistance programs.
• Life insurance.
• Disability insurance.
• Retirement plans with matching contributions.
• Generous paid time off.