Billing Specialist - Accounts Receivable

Aero - Phoenix, AZ

Full-time - Mid Level

Onsite - Phoenix, AZ

Merchant Wholesalers, Durable Goods

About the position

AERO Automatic Sprinkler Company, a subsidiary of Kiewit, has been a leader in the fire protection industry for over 38 years, dedicated to saving lives and protecting property. We are currently seeking a Billing Specialist for our Accounts Receivable team in Phoenix, AZ. This full-time position involves generating contract billings for complex construction and installation projects across a diverse range of clients, including office complexes, multi-story hospitals, storage warehouses, sports stadiums, apartments, and high-rise hotels. The successful candidate will play a crucial role in ensuring timely payments by making collection calls and managing billing inquiries. In this role, you will be responsible for performing bookkeeping tasks related to accounts receivable, which includes posting data, filing construction liens, and maintaining accurate records of costs associated with goods or services. You will verify the accuracy of billing data, prepare itemized statements and invoices, and resolve discrepancies in accounting records. Your ability to communicate effectively with internal stakeholders and customers will be essential in obtaining payments and addressing any inquiries regarding invoices. We pride ourselves on our strong financial stability and a robust backlog of work, offering long-term career growth opportunities for individuals looking to advance their skills in accounts receivable. If you are motivated, detail-oriented, and eager to contribute to a respected company in the fire protection industry, we encourage you to apply and join our team in Phoenix!

Responsibilities

• Perform bookkeeping work (accounts receivable), including posting data, filing construction liens, and maintaining records concerning costs of goods or services or the shipment of goods.
• Verify accuracy of billing data and revise any errors.
• Prepare itemized statements, bills, or invoices and record amounts due for items purchased or services rendered.
• Prepare billing documents, credit forms, and other related documents using computer software.
• Resolve discrepancies in accounting records.
• Answer mail and telephone inquiries from internal stakeholders and customers regarding invoices.
• Contact business customers by phone, email, or mail to obtain or relay account information and obtain payments if delinquent.
• Review documents such as work orders, construction liens, or contracts to compute fees or charges due to be paid.
• Keep records of invoices and support documents.
• Consult sources such as rate books, manuals, company representatives, or the internet to determine specific charges or information such as regulations, contract specifications, or government tax information.

Requirements

• High School Graduate or GED required.
• Additional education in bookkeeping/Accounting highly desired.
• Minimum of 2+ years of experience in contract billing accounting functions.
• High level of aptitude with Microsoft Office products, such as Word and Outlook.
• Aptitude with Billing software is required.
• Highly motivated and self-directed; initiative and a sense of urgency to get things done.
• Excellent organization and time management skills; ability to develop specific goals and plans to prioritize, organize, and accomplish assigned work.
• Excellent communication skills, customer service, and collaboration skills; ability to connect and build relationships with others inside and outside the organization.

Nice-to-haves

• Experience working with construction contract billing documents (standard AIA documents - schedule of values, Lien waivers & Preliminary notices).
• Experience with construction billing programs which could include Spectrum, Textura, GC Pay, Procore or similar software.

Benefits

• Dental insurance
• Employee assistance program
• Health insurance
• Life insurance
• Paid time off
• Retirement plan
• Vision insurance