Billing Specialist

Mott MacDonald•Duluth, GA

3d•Hybrid

About The Position

At Mott MacDonald, we trust our brilliant people to do brilliant things in engineering, management, and development services, supporting multisector project work in over 150 countries. As one of the largest employee-owned companies in the world, we pride ourselves on our ability to deliver exceptional outcomes through our network of 20,000+ talented consultants. With sustainability and innovation at the heart of all our sectors in North America, including, Buildings, Energy, Transportation, and Water. We believe in empowering our people to excel, learn, and grow, offering diverse opportunities to contribute to career-defining work. Join us and be part of a collaborative environment where your ambitions are united with ours, and you can truly shape your story. If you share that vision, even if you don’t meet every requirement listed, we’d still love to hear from you. We value potential and diverse perspectives as much as experience. Let’s explore how we can support your growth and help you take the next step in your career, while contributing to an exciting new chapter for Mott MacDonald in North America. Mott MacDonald is looking for a Billing Specialist to join our team in either of these offices: Pensacola, Duluth, or Houston. You will be responsible for supporting Project Managers and Project Teams with large project invoicing, tracking, and monitoring financial health. Coordinating and processing Subconsultant invoices monthly and report on status is a critical part. Review and monitor collections, coordinating with the client and project teams on payment terms and applications. Partnering with Project Accountants on KPIs and report up to Region and Group as requested on Working Capital.

Requirements

BS or BA Degree in Accounting, Finance or Business
At least 7 or more years of invoicing / project accounting
Proficiency with MS Office (Word, PowerPoint, Excel (Advanced Level))
Proficiency with business analytics tools

Nice To Haves

Experience within the engineering consultancy industry preferred

Responsibilities

Read and understand contract financial terms
Attend project startup meetings & monthly review meetings as needed
Working with Project Accountant to set up invoicing in CB
Monthly invoice preparation
Review and entry of subs & vendors by direction of PA
Processing of purchase orders as needed
Review of non-billable cost
Invoice submission to client
Tracking of payment from client
Request payment to Subs
Process and request approval for credit memos, allocations and write offs
Financial reporting on revenue from projects and working capital to Unit leadership
Reconciliation in Connect Business as needed
Support of project claims as needed
Internal and external audit support
Project file management of contractual & financial items
Close out process in Connect Business
Be able to implement business analytics dashboards, adapt to new database programs, understand AI and other tools for Business Process Automation
Effective communication, detailed oriented, time management and able to problem solve
Candidate must be a team player; flexible and willing to travel