Biomanufacturing Operations Coordinator - JR27441-3800

University of Chicago - Chicago, IL

Full-time - Entry Level

Chicago, IL

Educational Services

About the position

The Biomanufacturing Operations Coordinator at the University of Chicago is responsible for managing the daily operations of the current Good Manufacturing Practice (cGMP) facility within the Duchossois Family Institute. This role involves providing comprehensive administrative support to ensure smooth business operations, overseeing financial activities, ensuring regulatory compliance, and fostering effective communication across departments. The ideal candidate will play a crucial role in enhancing operational efficiency and supporting the institute's research and educational missions.

Responsibilities

• Oversees the coordination and execution of daily, weekly, and monthly operational tasks, ensuring alignment with organizational priorities.
• Serves as the primary liaison for operations-related inquiries, facilitating seamless communication and problem-solving across teams.
• Drives inventory management strategies, overseeing procurement and ensuring the availability of critical supplies and reagents to support operational continuity.
• Leads the coordination of high-impact meetings and events, ensuring objectives are met and stakeholders are effectively engaged.
• Provides strategic oversight of the department's financial activities, including budget development, expense tracking, and adherence to spending limits, while offering regular financial insights to senior leadership.
• Executes procurement strategies for inventory, ensuring cost-effective purchasing and tracking to optimize resource allocation.
• Streamlines financial processes by managing check requests, invoice processing, and budgetary compliance, contributing to fiscal responsibility and transparency.
• Manages and enhances the accuracy of facility equipment records, ensuring timely calibrations and preventive maintenance, and maintaining compliance with regulatory standards.
• Leads the coordination of employee training programs, ensuring that all training documentation is meticulously recorded in the QMS and that the department remains audit-ready.
• Provides expert support during compliance audits, leveraging deep knowledge of regulatory requirements and organizational protocols.
• Employs advanced analytical skills to assess and refine operational processes, driving continuous improvement and innovation across the department.
• Leads high-impact projects and initiatives, collaborating with cross-functional teams to enhance operational efficiency and achieve strategic objectives.
• Acts as a key liaison between the department and other university departments, fostering strong interdepartmental relationships and ensuring the alignment of goals.
• Manages the flow of critical information across business units, ensuring stakeholders are informed and engaged.
• Oversees the maintenance and strategic development of the departmental website and social media presence, enhancing the department's digital footprint and stakeholder engagement.
• Partners with senior leadership to deliver comprehensive administrative support, including managing complex schedules, facilitating recruitment efforts, and overseeing onboarding and off-boarding processes.
• Maintains and optimizes document management systems to ensure readiness for audits and regulatory compliance.
• Proactively updates organizational charts and communication channels, ensuring the efficient flow of information within the team.

Requirements

• Minimum college or university degree in a related field.
• 2-5 years of work experience in a related job discipline.

Nice-to-haves

• Excellent interpersonal skills to interact effectively with visitors, vendors, and team members.
• Commitment to providing a high level of customer service and working in a team environment.
• High degree of professionalism and emotional intelligence.
• Excellent verbal and written communication skills, with proficiency in Microsoft Outlook and Microsoft Office (Word, Excel, PowerPoint).
• Strong attention to detail and organizational skills.
• Self-starter who can operate in a complex operations environment with limited oversight.
• Familiarity with general business practices with the capacity to learn and administer programs such as financial systems, Quality Management System (QMS), equipment asset database, and Lab Inventory Management (LIMS) system.
• Ability to handle confidential information with utmost discretion.
• Ability to handle multiple tasks simultaneously and under tight deadlines.
• Proficiency with Oracle and QMS a plus.

Benefits

• Health insurance coverage
• Paid holidays
• Professional development opportunities
• Flexible scheduling options