Bookkeeper/Accounting Manager - Hybrid/Englewood, NJ

Part-time - Mid Level

Hybrid - Englewood, NJ

Educational Services

About the position

One River School of Art + Design is looking for a self-starting bookkeeper/accounting manager to work 2 days per week in person and 3 days per week remotely. This is a Hybrid role. In person on Tuesdays and one other weekday in Englewood, NJ.

Responsibilities

• Enter New Hire pay and tax information into ADP
• Input hourly wage information into ADP 2 X per month for select locations
• Calculate pay and issue payments to employees via ADP
• Work collaboratively with the ops team to troubleshoot issues and streamline payroll processes
• Journalize payroll in QuickBooks
• Receive invoices, record in QB, pay via check, CC or online bill pay
• Review and record transactions automatically downloaded from the bank in QB
• Work with GM's to properly categorize expenses incurred at the schools
• Monthly bank reconciliations
• Maintain a coherent system of accounts, with a supporting filing system
• Monitor cash levels and run reports for management on revenue and expenses
• Gather and organize facility requests from our ticketing system from local employees and manager
• Project manage the facility maintenance needs for local units including HVAC, Pest Control, Cleaning and Waste management
• Find and schedule local vendors to receive quotes and resolve issues
• Maintain files in Dropbox
• Handle inquiries from federal, state & local taxing authorities
• Remit sales and use tax
• Collect information as needed for the annual audit and communicate information
• Manage office supplies, travel arrangements, catering needs, and other office needs for the corporate team
• Prepare weekly, monthly and quarterly operational reports

Requirements

• 5+ years small business accounting experience preferably dealing with multiple small corporate entities concurrently
• Quickbooks Online expert with experience running multistate payroll in ADP Workforce Now
• Ability to handle other administrative tasks such as facilities management and expense and budget management
• Collaborative personality able to build relationships with the leadership team and our school staff

Nice-to-haves

• An interest in visual arts would be a huge plus

Benefits

• Paid vacation days (10 days per annum rising to 15 days after 5 years)
• Hybrid work schedule - 2 days in person in Englewood, NJ and 3 days remote
• Company contributes 60% of Health Coverage (you pick from a menu of options)
• Take classes free at One River School
• 401K after one year of employment