Bookkeeper/Administrative Assistant

$41,600 - $50,960/Yr

North American Medical - Marietta, GA

Part-time

Marietta, GA

Merchant Wholesalers, Durable Goods

About the position

We are seeking a detail-oriented and highly organized Bookkeeper / Administrative Assistant to join our team. The ideal candidate will provide essential support in various administrative tasks, ensuring the smooth operation of our office. This role requires proficiency in financial processes and accounting practices, making it crucial for maintaining accurate records and assisting with financial reporting.

Responsibilities

• Manage and oversee all administrative functions of the office.
• Post receivables and payables.
• Open, prepare and post invoices.
• Monthly reconciliation of accounts.
• Perform data entry tasks with accuracy and attention to detail.
• Assist with clerical duties such as filing, organizing documents, and maintaining office supplies.
• Support the administrative team with various projects and tasks as assigned.
• Schedule management, including coordinating appointments, travel arrangements, and meetings.
• Keep inventory and oversee all office purchases of supplies, water, and cost comparison.
• Greet visitors, answering phone calls and emails.
• Create and schedule social media postings.
• Send items to printers: manuals, flyers, brochures, etc.
• Assist with human resources tasks, onboarding new employees and maintaining employee records.
• Keep Conference room, women's bathroom, and kitchen areas clean and supplied.
• Sort and distribute incoming mail, prepare FedEx as needed.
• Work with Management to maintain Insurances for autos, property, commercial, workers comp, etc.
• Attend to all inquiries for information requests.
• Assist with IT, internet, and phone accounts.
• Organize lunch for guests and/or office luncheon as needed.
• Coordinate routine facility maintenance for pest control, A/C, vehicles, alarm, etc.
• Other duties as may be assigned.

Requirements

• Expert in QuickBooks desktop with at least 3 years of experience.
• Strong organizational and time management skills.
• Excellent communication skills, both written and verbal.
• Proficient in Microsoft Office Suite (Word, Excel, PowerPoint).
• Ability to multitask and prioritize tasks effectively.
• Ability to work well in a team environment and collaborate with colleagues.
• Strong clerical skills with an emphasis on organization and attention to detail.
• Ability to work well independently with minimal supervision after initial training.
• Flexibility to adjust to new tasks.
• Previous experience in office management or administrative roles is preferred.

Benefits

• Performance bonus