Bookkeeper/Administrative Assistant

$40,082 - $48,277/Yr

Unclassified - Hampton, VA

Part-time - Entry Level

Remote - Hampton, VA

About the position

We are seeking an Administrative Assistant who excels in bookkeeping and is proficient with both Microsoft Office Suite (Word, Excel, PowerPoint) and QuickBooks, alongside a keen understanding of Google Workspace tools (Google Docs, Sheets, etc.). This role is essential for maintaining our operational integrity through detailed financial management and record-keeping. Offered as a part-time position, it comes with competitive compensation and avenues for career growth. The successful candidate will provide comprehensive administrative support to the management team, ensuring that all tasks are completed efficiently and accurately. The Administrative Assistant will be responsible for scheduling meetings using Google Calendar, managing digital calendars, and making travel arrangements. They will develop and disseminate various types of documents such as correspondence, reports, and presentations, using Microsoft Office Suite and Google Docs. Maintaining precise and orderly records, both electronic and physical, will be crucial, utilizing Google Drive and Microsoft Office tools for optimal file organization. In addition, the role includes leading bookkeeping tasks such as account reconciliation, payroll processing in QuickBooks, and general ledger reconciliation, with the use of Excel for financial tasks. The candidate will manage data entry and database upkeep, incorporating Google Forms and Sheets for efficient data collection and analysis. Preparing financial reports, including journal entries and ledger management, employing Excel for accurate financial calculations and analyses, will also be part of the responsibilities. The Administrative Assistant will conduct research on assigned topics, handle procurement and inventory management of office supplies, and address incoming communications, ensuring timely responses to calls and emails. Participation in or leading special projects as required will demonstrate adaptability and project management skills.

Responsibilities

• Provide comprehensive administrative support to the management team, including scheduling meetings using Google Calendar and managing digital calendars.
• Develop and disseminate various types of documents such as correspondence, reports, and presentations using Microsoft Office Suite and Google Docs.
• Maintain precise and orderly records, both electronic and physical, utilizing Google Drive and Microsoft Office tools for optimal file organization.
• Lead bookkeeping tasks including account reconciliation, payroll processing in QuickBooks, and general ledger reconciliation, using Excel for financial tasks.
• Manage data entry and database upkeep, incorporating Google Forms and Sheets for efficient data collection and analysis.
• Prepare financial reports, including journal entries and ledger management, employing Excel for accurate financial calculations and analyses.
• Conduct research on assigned topics, leveraging advanced search techniques and tools across Google and Microsoft platforms.
• Handle procurement and inventory management of office supplies, using Google Sheets and Excel for meticulous tracking.
• Address incoming communications, ensuring timely responses to calls and emails, and directing inquiries appropriately.
• Participate in or lead special projects as required, demonstrating adaptability and project management skills.

Requirements

• High school diploma or equivalent required; additional certifications in office administration or bookkeeping highly regarded.
• Proven track record as an administrative assistant, with a strong emphasis on bookkeeping experience.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) and QuickBooks is mandatory, with a solid understanding of Google Workspace (Docs, Sheets, Calendar, Drive) as an added advantage.
• Exceptional organizational skills, with the ability to prioritize tasks effectively.
• Excellent communication skills, both written and verbal.
• Precise attention to detail, particularly in data entry and record maintenance.
• Understanding of basic financial principles, with hands-on experience in accounting tasks.
• Commitment to confidentiality in handling sensitive information.
• Robust problem-solving skills and the ability to operate independently.

Benefits

• 401(k)
• Dental insurance
• Health insurance
• Paid time off