Bookkeeper/Administrative Assistant

$47,840 - $52,000/Yr

Napa Valley Vineyard Engineering - Saint Helena, CA

Part-time - Entry Level

Saint Helena, CA

Professional, Scientific, and Technical Services

About the position

The Part-Time Bookkeeper/Administrative Assistant position at a small engineering company in Napa Valley involves managing financial records and providing administrative support. The ideal candidate will be detail-oriented, proficient in QuickBooks, and capable of handling payroll and invoicing efficiently. Strong communication skills and fluency in Microsoft Office are essential for delivering excellent customer service and managing daily tasks.

Responsibilities

• Manage accounts receivable processes, ensuring timely invoicing and collections.
• Perform 10 key typing for data entry tasks with accuracy and efficiency.
• Assist in the preparation of financial reports in compliance with GAAP standards.
• Utilize financial software, including QuickBooks, to maintain records and generate reports.
• Conduct general ledger reconciliation to ensure accuracy in financial reporting.
• Support the public accounting team with tax preparation and filing processes.
• Maintain organized files and documentation related to financial transactions.
• Collaborate with team members to improve administrative processes and enhance office efficiency.
• Process payroll for employees, ensuring compliance with regulations and timely payments.
• Assist with additional administrative tasks as needed to support the team.

Requirements

• Proficiency in accounts payable and receivable management.
• Experience using QuickBooks financial software is a plus.
• Strong attention to detail and ability to manage multiple tasks simultaneously.
• Excellent communication skills, both written and verbal, to effectively interact with team members and clients.
• Fluency in the Microsoft Office Suite.
• 2 years of bookkeeping experience.