PrideStaff - Rockaway, NJ

posted about 2 months ago

Full-time - Entry Level
Rockaway, NJ
Administrative and Support Services

About the position

The Bookkeeper/Administrative Assistant position at PrideStaff Financial involves a blend of bookkeeping and administrative tasks within a rapidly growing National High-Tech Security company. The role is designed for a multi-tasking individual who is eager to contribute to the company's success and has the potential for career advancement to an Accounting Supervisor position. The ideal candidate should possess a minimum of an associate degree and have at least two years of experience with QuickBooks Online.

Responsibilities

  • Send client statements mid-month for the following First of month statements.
  • Send Deposit invoices within 48 hours of receiving Signed Proposals/Projects and final invoices upon completion of Projects.
  • Set up new Clients in QuickBooks Online and establish recurring invoicing for each proposal/project.
  • Audit ACH forms and accounts to ensure they are on file and set up in the Banking app for automatic draws.
  • Review Accounts Receivable (A/R) and Accounts Payable (A/P) in QuickBooks Online to collect and pay items as needed.
  • Approve and send weekly A/P payments electronically/ACH to Vendors after management approval.
  • Place orders for Inventory/equipment as needed for replenishment or Client Projects.
  • Process vendor invoices by checking and inputting them into the system.
  • Prepare deposits for physical checks and post/credit client accounts accordingly for auto/ACH transactions.
  • Make collection reminder emails/calls as needed.
  • Answer phones and assist with onboarding new hires using the Onboard kit.
  • Tally Employee Time sheets and submit them.
  • Store and secure all confidential information and employee/client files daily.
  • Assist with assorted office tasks as time allows.

Requirements

  • Minimum of an associate degree.
  • At least 2 years of experience with QuickBooks Online.

Benefits

  • 401(k)
  • Dental insurance
  • Health insurance
  • Paid time off
  • Vision insurance
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