Bookkeeper and Database Manager

$45,760 - $52,000/Yr

Watershed Management Group - Tucson, AZ

Full-time - Entry Level

Remote - Tucson, AZ

Religious, Grantmaking, Civic, Professional, and Similar Organizations

About the position

The Bookkeeper and Database Manager is responsible for creating and maintaining the financial records of WMG, as well as managing the customer relationship management database (CiviCRM). This role involves working closely with the administrative and human resources team to ensure accurate financial reporting and compliance with accounting principles. The position requires strong organizational skills and the ability to manage multiple tasks effectively.

Responsibilities

• Implement Non-Profit and GAAP best practices
• Reconcile all accounts
• Perform day-to-day data entry and management of all financial transactions
• Maintain appropriate Accounts Payables (A/P) based on vendor terms and conditions
• Manage all Accounts Receivable (A/R) ensuring timely revenue, including collections
• Collaborate with managers on monthly financial reporting
• Support annual external reviews and audits, working with CPA
• Manage and execute payroll through QuickBooks Online
• Ensure compliance and tracking of all Federal and State employment taxes and filings
• Manage medical/dental/vision insurances and annual open enrollment
• Maintain office file organization and tracking for all HR and finance documentation
• Assist in renewing and updating Liability Insurance
• Manage and update database of donors, volunteers, businesses, and partners
• Assist with annual fundraising campaigns, including donors lists and thank you notes
• Assist with new hire paperwork, payroll and email setup, insurance enrollment, among other onboarding needs
• Maintain Dept of Labor Fair Labor Standards documentation (FMLA, COBRA, Unemployment)
• Ensure accurate and timely W2 and 1099 filing and documentation

Requirements

• Minimum 2 years experience in financial bookkeeping
• Minimum 2 years of experience in database management
• Strong communication and organization skills, including verbal and written communication
• Ability to work well in a team setting and coordinate with other team members
• Punctuality, excellent organizational skills, and attention to detail
• Ability to prioritize and manage multiple tasks simultaneously
• Commitment to diversity, equity, and inclusion initiatives
• Proficiency in MS Office (Word, Excel, and PowerPoint)
• Proficiency in QuickBooks Online
• Experience using/managing a customer relations management database

Nice-to-haves

• 1+ years of experience in Human Resources
• Experience and proficiency with CiviCRM and Drupal
• Experience and proficiency with Asana
• College degree or certifications in business administration, finance, or accounting
• Experience handling grant billing and management

Benefits

• 401(k) with 2% match
• Dental insurance
• Flexible schedule
• Health insurance
• Paid sick time
• Paid time off
• Paid training
• Retirement plan
• Vision insurance
• Work from home