Bookkeeper and Office Manager

$56,160 - $64,480/Yr

Kelly Services - Buffalo Grove, IL

Full-time - Entry Level

Buffalo Grove, IL

10,001+ employees

Administrative and Support Services

About the position

The Bookkeeper and Office Manager position at Kelly Services is a dual-role opportunity that combines financial management and office administration. The ideal candidate will be responsible for maintaining accurate financial records, managing accounts payable and receivable, and overseeing various office operations to ensure a productive work environment. This role requires strong organizational skills, attention to detail, and proficiency in bookkeeping and administrative tasks.

Responsibilities

• Confirm invoices and email daily; track aging and send monthly statements.
• Handle credits and other basic accounting tasks, including journal entries.
• Manage Accounts Payable and Receivable using QuickBooks Enterprise.
• Initiate and receive ACH and wire transfers via the bank portal.
• Reconcile credit card and bank statements accurately and promptly.
• Track and enter data for inventory valuation.
• Oversee human resources tasks, including payroll processing with Paychex and PTO management for employees and periodic Employee Handbook updates.
• Compile financial reports and data for monthly and yearly financials.
• Collaborate with an outside accounting firm to complete tax forms, required reporting, and payments.
• Order and manage office and warehouse supplies to ensure operational efficiency.
• Confirm purchase order details in the inventory management system along with receiving reconciliations.
• Assist with the coordination of periodic special events.
• Provide support to the Vice President and other team members as needed.
• Utilize Excel for product costing updates every 6 months.
• Run end-of-month reporting and close the books.
• Organize and maintain files on Google Drive.
• Operate effectively within a small office and warehouse environment.

Requirements

• Proficient in using QuickBooks Enterprise for financial tasks.
• Previous experience in a similar bookkeeping or office management role.
• Basic understanding of accounting principles and practices.
• Proficient in Excel database updates.
• Exceptional organizational skills and attention to detail.
• Strong time management and multitasking abilities.
• Ability to maintain confidentiality and handle sensitive information with discretion.
• Strong interpersonal and communication skills.
• Experience with human resources tasks, such as payroll and PTO management, is a plus.

Benefits

• Medical insurance
• Dental insurance
• Vision insurance
• Telemedicine
• Term life insurance
• Whole life insurance
• Accident insurance
• Critical illness insurance
• Legal plan
• Short-term disability
• Retirement savings plan
• Service bonus
• Holiday pay plans
• Transit spending account
• Paid sick leave