Bookkeeper and Office Manager

$56,160 - $64,480/Yr

Kelly Services - Buffalo Grove, IL

Full-time - Entry Level

Buffalo Grove, IL

10,001+ employees

Administrative and Support Services

About the position

The Bookkeeper and Office Manager position is a dual-role opportunity that combines financial management with office administration. The ideal candidate will be responsible for maintaining accurate financial records while overseeing daily office operations, ensuring a productive work environment. This role requires strong bookkeeping skills, proficiency in QuickBooks, and the ability to manage human resources tasks effectively.

Responsibilities

• Confirm invoices and email daily; track aging and send monthly statements.
• Handle credits and other basic accounting tasks, including journal entries.
• Manage Accounts Payable and Receivable using QuickBooks Enterprise.
• Initiate and receive ACH and wire transfers via the bank portal.
• Reconcile credit card and bank statements accurately and promptly.
• Track and enter data for inventory valuation.
• Oversee human resources tasks, including payroll processing with Paychex and PTO management for employees and periodic Employee Handbook updates.
• Compile financial reports and data for monthly and yearly financials.
• Collaborate with an outside accounting firm to complete tax forms, required reporting, and payments.
• Order and manage office and warehouse supplies to ensure operational efficiency.
• Confirm purchase order details in the inventory management system along with receiving reconciliations.
• Assist with the coordination of periodic special events.
• Provide support to the Vice President and other team members as needed.
• Utilize Excel for product costing updates every 6 months.
• Run end-of-month reporting and close the books.
• Organize and maintain files on Google Drive.
• Operate effectively within a small office and warehouse environment.

Requirements

• Proficient in using QuickBooks Enterprise for financial tasks.
• Previous experience in a similar bookkeeping or office management role.
• Basic understanding of accounting principles and practices.
• Proficient in Excel database updates.
• Exceptional organizational skills and attention to detail.
• Strong time management and multitasking abilities.
• Ability to maintain confidentiality and handle sensitive information with discretion.
• Strong interpersonal and communication skills.

Nice-to-haves

• Experience with human resources tasks, such as payroll and PTO management.

Benefits

• Voluntary benefit plans including medical, dental, vision, telemedicine, term life, whole life, accident insurance, critical illness, a legal plan, and short-term disability.
• Access to a retirement savings plan.
• Service bonus and holiday pay plans (earn up to eight paid holidays per benefit year).
• Transit spending account.
• Paid sick leave under the applicable state or local plan.