Bookkeeper/Executive Assistant

$45,760 - $49,920/Yr

A.U.E Staffing - New Smyrna Beach, FL

Full-time - Entry Level

New Smyrna Beach, FL

Administrative and Support Services

About the position

The Bookkeeper and Executive Assistant will manage bookkeeping duties, assist with administrative tasks, and provide executive support. The ideal candidate is detail-oriented, highly organized, and adept at managing financial records while balancing administrative responsibilities. Proficiency in QuickBooks, Microsoft Office Suite, Adobe, and executive assistant skill sets are essential.

Responsibilities

• Maintain accurate financial records and general ledger entries using QuickBooks.
• Process accounts payable and receivable, prepare invoices, and monitor expenses.
• Reconcile bank statements and track office expenses.
• Assist in budgeting, forecasting, and financial reporting for the office.
• Organize and manage day-to-day office activities to ensure smooth operations.
• Coordinate meetings, appointments, and travel arrangements for executive staff.
• Assist with document preparation, filing, and data entry as needed.
• Develop and maintain efficient office processes and procedures.
• Provide direct administrative support to executives, including managing calendars, scheduling meetings, and handling correspondence.
• Prepare and edit presentations, reports, and other documents using Adobe and Microsoft Office tools.
• Serve as a liaison between executives and internal or external stakeholders.
• Assist with special projects, including tourism events and campaigns, and provide support for promotional materials.
• Collaborate with the marketing team to design and format brochures, newsletters, and other digital content using Adobe Creative Suite.

Requirements

• Proven experience in bookkeeping, ideally in a similar industry or office environment.
• Proficiency in QuickBooks for accounting and Microsoft Office Suite (Word, Excel, Outlook, PowerPoint).
• Basic knowledge of Adobe Creative Suite (Photoshop, InDesign) for document preparation and editing.
• Strong organizational and time-management skills.
• Ability to multitask and prioritize effectively in a fast-paced setting.
• Exceptional attention to detail and accuracy in financial record-keeping.
• Excellent communication skills, both written and verbal.

Nice-to-haves

• Familiarity with tourism and hospitality industry accounting.
• Experience with executive support functions, including project management and stakeholder communication.
• Ability to handle sensitive information with confidentiality and discretion.

Benefits

• 401(k)
• 401(k) 3% Match
• Dental insurance
• Employee assistance program
• Health insurance
• Paid time off