Bookkeeper III External 11.20.24

About the position

The Bookkeeper III position at Duval County Public Schools involves advanced technical-accounting and bookkeeping work. The role is responsible for maintaining and processing accounting records related to school funds, ensuring compliance with relevant laws and procedures. The position serves as a liaison between the school and various stakeholders, including parents, vendors, and school staff, while managing financial transactions and reporting.

Responsibilities

• Receives all monies for internal accounts; issues receipts; deposits and disburses monies; prepares check requests; and reconciles and verifies bank statements for school and community education, extended day, athletics, and summer camp.
• Maintains records of stale-dated and NSF checks and contacts collections vendor in an effort to retrieve monies.
• Reconciles and balances assigned accounts, performs year-end closing functions, and responds to and makes adjustments per annual internal audit.
• Audits, reviews, and/or monitors internal and external groups (clubs/boosters etc.) and oversees all fundraising events and related paperwork and functions as liaison between school and group.
• Assembles, verifies, and prepares detailed financial and statistical data and reports. Performs general clerical functions in support of school staff.
• Performs purchasing functions such as gathering, reviewing, tabulating and evaluating bid quotes for purchases; determines cost effectiveness; prepares and processes purchase and warehouse orders; verifies receipts against invoices; and maintains records and reports.
• Maintains central storeroom supplies for school including maintaining bid books and receiving orders and disbursing supplies to school staff.
• Maintains equipment and maintenance agreement records and equipment BPI numbers; retires and transfers obsolete, broken or unneeded equipment; and monitors and logs in and out equipment checked out of school.
• Calculates and makes payment to officials and security officers for working athletic events including entering employees into automated payroll system (SAP) to receive pay and refunds.
• Requests and contacts bus transportation for field trips to include identifying funds for same from PTA donations, District funds, and from monies collected from students and paying for services rendered.
• Performs other duties as assigned.

Requirements

• Four (4) year combination of education and accounting or bookkeeping experience which includes experience in at least one (1) of the following areas: accounts payable, accounts receivable, payroll, bank telling/cashiering, and bank statement reconciliation/financial analysis for multiple accounts.
• Must be bondable.
• Full-charge bookkeeping or prior school bookkeeping experience is preferred.

Nice-to-haves

• Knowledge of the techniques, methods, and procedures used in performing complex clerical-accounting, bookkeeping, and financial reporting functions.
• Knowledge of Government accounting and bookkeeping principles, practices and procedures.
• Knowledge of the District's internal accounts policies, rules, and regulations.
• Knowledge of financial-related School Board Policies and Procedures.
• Knowledge of the District's Internal Accounts Accounting Systems.
• Knowledge of Federal, State, and local laws, rules and regulations regarding public funds.

Benefits

• Full-time position with a competitive hourly wage of $17.
• Opportunity for career advancement within the school district.