Bookkeeper / Office Admin.

$33,280 - $62,400/Yr

Randstad - Atlanta, GA

Full-time - Entry Level

Atlanta, GA

Administrative and Support Services

About the position

The Bookkeeper / Office Admin position is a full-time role focused on managing the accounting functions for a commercial construction company. The ideal candidate will be responsible for a variety of bookkeeping tasks, including accounts payable and receivable, bank reconciliations, payroll processing, and financial reporting. This role requires strong organizational skills, attention to detail, and the ability to work independently in a fast-paced environment.

Responsibilities

• Perform the accounts payable and accounts receivable functions for the company.
• Maintain vendor files.
• Track 1099 vendors and maintain W9 files.
• Conduct bank and credit card reconciliations.
• Prepare daily deposits and maintain proper backup to support bank files.
• Maintain Excel spreadsheet for credit card activity and reconcile credit card statements.
• Review department overhead expenses for accuracy.
• Invoicing for multiple divisions within the company using Company-Proprietary and AIA documents.
• Monthly and weekly review for payables/receivables reporting including forecasting and projections for managing directors.
• Work with external accountant to prepare monthly/quarterly tax filings as well as annual audit.
• Professional interactions with clients, subcontractors, and owners, coordinating with subcontractors to ensure timely billing.
• Job costing.
• Credit card reconciliations.
• Review change orders and contracts and enter into the system.
• Generate in-house labor and cost of goods reports.
• Assist in the creation of the annual budget.
• Prepare weekly and as-required payroll.
• Verify employee hours based on manual payroll reports or available computer time clock software for laborers.
• Process payroll within Sage 100 Contractor software.
• Disburse payroll checks and vendor checks.
• Process payroll taxes.
• Assist Contract Administrator as required.
• Answer phone calls to the office.
• Filing / Administrative duties as required.

Requirements

• Bachelor's degree in accounting/finance.
• Five (5+) years of construction accounting experience.
• Proficient in Sage 100 Contractor (formerly Master Builder) software.
• Strong organizational skills and attention to detail.
• Ability to effectively communicate verbally and in writing.
• Advanced computer skills, including proficiency in all Microsoft Office applications.

Nice-to-haves

• Experience in commercial construction accounting.
• Typing skills of 30 words per minute or better.

Benefits

• 401(k)
• 401(k) matching
• Dental insurance
• Health insurance
• Paid time off
• Vision insurance