Bookkeeper/Office Administrator

$60,000 - $70,000/Yr

Skip's Wastewater Services - Ellington, CT

Full-time - Mid Level

Ellington, CT

About the position

The Bookkeeper/Office Administrator at Skips Wastewater Services is responsible for maintaining the company's financial records, managing accounts receivable and payable, administering payroll, and handling various human resources duties. This role is integral to ensuring the financial health of the company while fostering a supportive and family-like work environment. The position offers a balance of meaningful work and a relaxed atmosphere, making it an ideal choice for those seeking stability in a non-corporate setting.

Responsibilities

• Maintain financial records in an accurate and orderly manner
• Prepare financial reports by collecting, analyzing, and summarizing account information and trends
• Responsible for accounts receivable and accounts payable
• Work out of Quickbooks Desktop and CRM system, Service Titan
• Closely work with team members on job billing; calculate, prepare, and issue invoices, account statements, and other financial statements according to established procedures
• Calculate and prepare checks for utilities, taxes, and other company expenses/payments
• Monitor status of loans and accounts to ensure that payments are timely and up to date
• Administer and record payroll
• Handle the company's banking needs, including reconciling monthly bank statements, monitoring cash flow, and preparing bank deposits ensuring that the correct general ledger accounts are debited or credited accordingly
• Perform financial calculations such as amounts due, interest charges, balances, discounts, equity, and principal
• Work with the company's CPA to provide information needed for tax filings
• On a monthly basis, reconcile all balance sheet accounts and key P&L accounts and make any necessary adjustments to journal entries
• Review monthly financials with the President and other members of the management team
• Manage and adhere to CT DOT regulations

Requirements

• At least 5 years experience in accounting
• Experience with small to mid-size companies
• Fully proficient in Quickbooks and Microsoft Office
• Basic excel knowledge and formatting skills are a plus
• Strong knowledge of all accounting principles
• CT Notary License: If not licensed already, will be required to obtain a license once hired
• Strong analytical and problem-solving skills
• Experience managing CT DOT tasks is a plus
• Inherent interest in operational efficiency and maximizing financial performance
• Proven appreciation of customer service expectations and cost demands of business
• Ability to take a proactive approach to overcome challenges and achieve results
• Ability to handle multiple tasks and set priorities taking into account short and long-term needs of the business
• Strong time management skills and the ability to meet deadlines
• Strong organizational and communication skills
• Pleasant work attitude and a willingness to work in a team environment

Nice-to-haves

• Experience managing CT DOT tasks is a plus

Benefits

• Paid training
• Health savings account
• Health insurance
• Dental insurance
• 401(k)
• Paid time off
• Vision insurance
• 401(k) matching
• Paid sick time