Bookkeeper/Office Manager

$39,520 - $39,520/Yr

JD Contractors And Lawnscaping - Brooks, KY

Full-time - Mid Level

Brooks, KY

About the position

The Bookkeeper/Office Manager at JD Contractors & Lawnscaping is responsible for managing day-to-day financial tasks and office operations while assisting with marketing initiatives. This role requires a detail-oriented individual who can handle bookkeeping, client support, and content creation for social media, contributing to the company's growth and client relationships.

Responsibilities

• Manage daily financial transactions, including accounts payable and receivable.
• Record and reconcile financial data using QuickBooks.
• Process invoices, receipts, and payments in a timely and accurate manner.
• Prepare monthly financial reports, including profit/loss statements and expense tracking.
• Assist with payroll processing and employee timesheet verification.
• Manage tax documentation and support annual tax preparation.
• Oversee office operations, including scheduling, filing, and administrative tasks.
• Manage client invoicing, follow-ups on past due accounts, and payment confirmations.
• Schedule and coordinate appointments, work orders, and project timelines.
• Maintain accurate records of contracts, proposals, and vendor information.
• Handle email correspondence, phone calls, and general customer inquiries.
• Drive to pick up payments, deliver client appreciation gifts, and build strong client relationships.
• Assist customers on-site by taking photos for estimates and gathering necessary project details.
• Visit potential customers to promote our services and discuss their needs.
• Create engaging content for social media platforms to showcase services, client success stories, and promotions.
• Develop marketing materials, including flyers, brochures, and newsletters.
• Take and edit photos/videos of ongoing projects for digital marketing and proposals.
• Manage and schedule posts for social media accounts to maintain a consistent online presence.
• Analyze social media engagement to identify opportunities for growth and improvement.
• Assist in creating email campaigns to promote services, share updates, and engage potential clients.
• Collaborate with leadership to brainstorm and execute marketing strategies.

Requirements

• 2+ years of bookkeeping and office management experience (preferred in a construction-related industry)
• Proficiency in QuickBooks
• Strong knowledge of MS Office Suite (Word, Excel, Outlook)
• Experience with content creation for social media and marketing materials
• Familiarity with social media tools and platforms (e.g., Facebook, Instagram, LinkedIn)
• Ability to drive to various client sites (must have a valid driver's license and reliable transportation)
• Excellent written and verbal communication skills
• Strong organizational skills with attention to detail and accuracy
• Ability to multitask, prioritize, and work independently in a fast-paced environment
• Professional demeanor and customer service skills for client-facing interactions
• Experience working with bilingual teams or clients is a plus
• Prior experience in property management, apartment services, or construction-related industries is a plus.

Nice-to-haves

• Bilingual (Spanish)
• Experience in property management or construction-related industries

Benefits

• Paid training
• Mileage reimbursement
• Health insurance
• Dental insurance
• Vision insurance
• Opportunities for advancement