Bookkeeper/Office Manager

$50 - $75/Yr

Ben Hardy - Berkeley, CA

Part-time

Remote - Berkeley, CA

About the position

Are you an experienced bookkeeper with an eye for detail and a talent for office management? If so, we invite you to join our team at Ben Hardy & Co, a respected high-end remodeling contractor based in San Francisco. At Ben Hardy & Co, we take pride in our ability to transform dreams into reality through our high-quality remodeling and construction projects. As a small, close-knit team, we are dedicated to upholding our reputation for excellence and client satisfaction.

Responsibilities

• Accurate record-keeping using Quickbooks Desktop, including accounts payable and receivable, payroll, and reconciliations.
• Handling administrative duties such as email correspondence, phone calls, and office supply management.
• Managing and organizing project documents, contracts, and vital records.
• Effectively communicating with customers, homeowners, subcontractors, and vendors.
• Proficiency in Quickbooks Desktop is essential, with experience in construction project management software Procore considered a valuable asset.
• Organizing and maintaining files using Google Workspace and Procore.
• Collaborating with Project Managers to manage cost coding of timecards and project costs.
• Managing employee timecards through Procore and processing payroll using ADP.
• Conducting monthly reconciliations and preparing year-end reports for tax preparation.
• Managing accounts payable and accounts receivable, providing regular reporting.
• Monitoring all business, city, state, and contractor licenses for compliance.
• Maintaining and organizing scanned receipts and handling expense reimbursements.
• Assisting with the new hire onboarding process and managing employee benefits and renewals.
• Monitoring insurance policies in coordination with insurance agents and workers' compensation administrators.
• Maintaining organized logs of all current jobs for tracking and costing purposes.
• Updating reports to reflect ongoing balances related to jobs, subcontractors, and vendors.
• Generating client invoices and managing vendor and subcontractor invoices.
• Requesting insurance certificates from subcontractors and customers and preparing/sending contracts, agreements, and W9 forms to subcontractors, obtaining signatures.

Requirements

• Proficiency in Quickbooks Desktop.
• Minimum of 3 years of experience in bookkeeping, experience with construction bookkeeping a plus.
• Excellent organizational and time management skills.
• Strong attention to detail and accuracy.
• Ability to work independently and efficiently in a fast-paced environment.
• Effective communication skills to interact with various stakeholders.
• Familiarity with payroll processing using ADP is a plus.
• Knowledge of Google Workspace and experience with file organization.
• Understanding of job tracking, costing, and reporting.
• Ability to multitask and prioritize tasks effectively.

Nice-to-haves

• Procore experience is a plus.
• Familiarity with payroll processing using ADP is a plus.

Benefits

• Flexible hours to accommodate your needs.