Bookkeeper/Office Manager

About the position

The Bookkeeper/Office Manager at Tohnichi America Corp is responsible for managing the company's financial records and office operations. This role involves handling accounts payable and receivable, payroll management, and ensuring accurate financial reporting. The position requires proficiency in QuickBooks and Excel, along with strong organizational skills to maintain office supplies and support the Vice President and other team members as needed.

Responsibilities

• Confirm invoices and email daily; track aging and email monthly statements.
• Handle credits and other basic accounting tasks including journal entries.
• Manage accounts payable and receivable tracked in QuickBooks.
• Initiate and receive ACH and wire transfers via bank portal.
• Reconcile credit card and bank statements.
• Track and enter data for inventory valuation.
• Manage human resources tasks including payroll and PTO management with Paychex.
• Compile reports and data for monthly and yearly financials.
• Work with outside accounting firm to complete tax forms and other required reporting.
• Order and manage office and warehouse supplies.
• Confirm purchase order details in inventory management system.
• Assist with coordination of periodic special events.
• Assist Vice President and other team members as needed.
• Run end of month reporting and close books.
• Organize and maintain Gdrive files.

Requirements

• High school diploma or GED
• 2 years of experience with QuickBooks
• 1 year of bookkeeping experience
• Proficient in Microsoft Excel
• Basic understanding of accounting principles
• Experience in office management

Nice-to-haves

• Proficient in using QuickBooks Enterprise
• Basic use of Excel for product costing

Benefits

• Health insurance
• Dental insurance
• 401(k)
• Paid time off
• Vision insurance
• 401(k) matching
• Life insurance