Bookkeeper/Office Manager

HMC - Hopkinton, NH

Full-time - Mid Level

Remote - Hopkinton, NH

Insurance Carriers and Related Activities

About the position

HMC Corporation is seeking an experienced Office Manager / Bookkeeper to oversee the daily operations of our office and manage financial records. This role is crucial for ensuring that the office runs smoothly and efficiently. The ideal candidate will be highly organized, detail-oriented, and capable of managing multiple tasks simultaneously. Proficiency in Microsoft 365, including Outlook, Word, and Excel, is essential for this position. Familiarity with our ERP system, Made2Manage, is a plus, although not mandatory. Prior experience in a manufacturing business is desired, as it will help the candidate understand the specific needs and challenges of our industry. The Office Manager / Bookkeeper will be responsible for a variety of tasks that include bookkeeping and HR management. This includes preparing and processing weekly payroll using Paychex, managing accounts payable and receivable, and ensuring accurate financial record-keeping. The candidate will also be responsible for reconciling bank and credit card statements, managing petty cash, and preparing monthly financial statements. Year-end financial preparation and employee onboarding and termination paperwork will also fall under the purview of this role. Additionally, the Office Manager will conduct reviews of all insurance policies, including long and short-term disability, medical, and worker's compensation. This position is full-time, requiring a commitment to work in the office from Monday to Friday, with no hybrid or remote options available.

Responsibilities

• Prepare and process weekly payroll using Paychex.
• Process all Accounts Payable and Receivable.
• Perform account reconciliation and deposits.
• Maintain accurate financial records and files.
• Reconcile bank and credit card statements.
• Manage petty cash transactions.
• Prepare monthly financial statements.
• Assist in year-end financial preparation.
• Handle employee onboarding and termination paperwork and compliance.
• Conduct reviews of all insurance policies, including long/short term disability, medical, and worker's compensation.
• Perform phone duties when necessary.

Requirements

• 2 years of accounting experience (preferred).
• Proficiency in Microsoft 365, including Outlook, Word, and Excel.
• Experience with bookkeeping and HR management.
• Familiarity with ERP systems, preferably Made2Manage.
• Prior experience in a manufacturing business is desired.

Nice-to-haves

• Familiarity with Made2Manage ERP system.

Benefits

• 401(k)
• Health insurance
• Paid time off