Bookkeeper/Office Manager

About the position

The Bookkeeper/Office Manager position is a full-time role focused on managing financial transactions and maintaining an organized office environment. The ideal candidate will be detail-oriented and proactive, ensuring accurate bookkeeping while upholding the company's core values of commitment, integrity, and respect.

Responsibilities

• Track and report cash on hand and reconcile daily sales accurately.
• Reconcile secondary services such as lottery and phone services.
• Review, scan, and file invoices in accounts payable and receivable folders.
• Download vendor invoices and prepare vendor statements.
• Print and scan payroll reports and maintain payroll folders.
• Handle emails and phone calls professionally.
• Complete change orders and manage office supplies.
• Invoicing for intercompany transactions and maintaining office cleanliness.
• Prepare files for quarterly storage and organize monthly payroll and POS reports.
• Send monthly POS reports to the accountant and review open invoices in QuickBooks for errors.
• Prepare and print reports for weekly manager meetings.
• Prepare and execute bank deposits.
• Process weekly payroll, 401k, and tax ACH payments as needed.
• Handle accounts payable including ACH payments, monthly rent, lottery, and tax payments.

Requirements

• Proven experience in bookkeeping or accounting (3 years required).
• Proficiency in QuickBooks and other relevant accounting software.
• Strong attention to detail and problem-solving skills.
• Ability to work independently and meet deadlines.

Nice-to-haves

• Experience in office management tasks.
• Knowledge of additional accounting software.

Benefits

• 401(k)
• 401(k) matching
• Dental insurance
• Health insurance
• Paid sick time
• Paid time off
• Parental leave