Bookkeeper, part time, hybrid

$45,760 - $54,080/Yr

Maternal And Child Health Consortium Of Chester County - West Chester, PA

Part-time

West Chester, PA

Social Assistance

About the position

The Nonprofit Bookkeeper at MCHC is responsible for managing the organization's financial operations, ensuring compliance with generally accepted accounting principles (GAAP) and other regulatory requirements. This role supports financial management through comprehensive analysis and reporting, contributing to the organization's mission of improving health outcomes for low-income families in Chester County.

Responsibilities

• Review, collect, and post timesheets and upload payroll-related journal entries into QuickBooks Online (QBO).
• Post expense reports on Bill.com and perform related audit functions.
• Manage accounts payable using Bill.com and post transactions for credit cards and ACH payments, including problem-solving with vendors and new grant reporting.
• Prepare the annual 1099 and 1096 forms.
• Post monthly deposits and maintain accurate financial records.
• Gather documentation to support invoicing for contracts, including copies of bills, credit card receipts, ACH payments, payroll support, and QBO transaction details.
• Invoice approximately 14 contracts regularly.
• Assist the Finance Director to develop, implement, and manage financial, accounting, and budgetary systems to ensure the accuracy and consistency of fiscal records in compliance with GAAP.
• Maintain budgetary controls according to organizational policies.
• Identify opportunities to reduce costs and increase revenue.
• Assist the Executive Director in developing and implementing fiscally responsible short- and long-term budgets and financial plans.
• Manage banking relationships and perform credit and collection functions as needed.
• Maintain tracking and reporting systems for governmental contracts to ensure compliance.
• Record all financial transactions, including accounts payable, accounts receivable, payroll, deposits, and vendor payments.
• Serve as the liaison with vendors, managing relationships concerning audits, legal issues, and cash management.
• Assist with negotiating contracts with landlords and other contractors.
• Prepare accurate monthly financial statements for grant proposals for the Executive Director.
• Prepare financial reports for funders, as requested by the Executive Director.
• Assist Director of Finance and Executive Director with the year-end closing process and prepare work papers for the annual audit.
• Create new financial policies when needed and monitor compliance with existing financial policies.
• Maintain records for items such as gift cards and in-kind donation inventory.
• Ensure compliance with federal, state and local legal requirements.
• Monitor variances from the projected Organizational budget.
• Advise management on compliance needs.
• Assist in financial activities such as running processing payroll and generating invoices.
• Represent the organization effectively, communicating MCHC's goals and objectives.
• Perform other duties and projects assigned by the Executive Director.

Requirements

• Bachelor's degree in accounting or a related field (or equivalent experience required).
• Minimum of 5 years of accounting experience, 2 years in a senior accounting role is a plus.
• Nonprofit experience preferred.
• Proficiency with financial software and computer systems, including QBO and Bill.com.
• Strong interpersonal and communication skills for interacting with all organizational levels and external partners.
• Analytical skills and attention to detail.
• Ability to maintain confidentiality.
• Organizational skills with the ability to meet deadlines.
• Excellent communication and interpersonal skills.
• Effective written, reading, and verbal communication skills in English and Spanish preferred.
• Proficiency with the use of Windows and Microsoft Office (Word, Excel, Access, and Outlook).
• Detail-oriented, strong organizational skills, and ability to effectively manage multiple tasks.
• Track record of working as a productive and cooperative member of a team.
• Pleasant phone manners.
• Willingness to accept supervision and make personal performance improvements as appropriate.
• Committed to producing accurate and high-quality work products.

Nice-to-haves

• Experience in a senior accounting role.
• Bilingual proficiency in English and Spanish.