Bookkeeper - Quickbooks

$45,000 - $55,000/Yr

Propulsion Media Labs - Malvern, PA

Full-time - Mid Level

Hybrid - Malvern, PA

Motion Picture and Sound Recording Industries

About the position

We are seeking a seasoned Bookkeeper/Office Manager with extensive experience in Quickbooks to manage client invoicing, accounts payable/receivable, payroll assistance, bank reconciliation, and general office administration. This role involves close collaboration with the owner and management/account staff to maintain financial records and reporting, as well as assist with insurance, tax, and 401K maintenance. The position is primarily in-person in Malvern, PA, with potential remote/hybrid options for suitable candidates.

Responsibilities

• Generate and distribute customer invoices daily
• Process credit card/ACH payments
• Perform bank deposits and reconcile bank statements
• Prepare 1099 forms
• Maintain 401K files and employee insurance/employment records
• Complete W9 forms as requested
• Assist with collections on past due accounts
• Review and enter all talent and vendor invoices
• Process check runs
• Handle monthly sales and use tax
• Review and enter payroll transactions and quarterly payroll taxes
• Supervise and order office supplies as needed

Requirements

• 3-5 years minimum experience with Quickbooks Enterprise Solutions
• Previous experience working as a bookkeeper
• Experience with accounts payable/receivable
• Knowledge and experience with payroll, 401K, and tax preparation

Nice-to-haves

• Financial/Business degree (ideal but not required)

Benefits

• Competitive salary
• Medical/Dental/Short-term disability insurance available after 60 days
• 401(k) plan
• Three weeks paid vacation/year
• Semi-flexible scheduling available