Williamson College Of The Trades - Media, PA
posted 5 months ago
The Bookkeeper position at Williamson College of the Trades is a full-time, exempt role that reports directly to the Chief Financial Officer (CFO). The primary responsibility of the Bookkeeper is to manage the day-to-day operations of the Business Office, providing essential clerical support to both the Controller and the CFO. In the absence of the Controller, the Bookkeeper will assist the CFO in ensuring the smooth operation of the Business Office. This role is crucial for maintaining the financial integrity of the institution and involves a variety of tasks related to student billing, bookkeeping, and administrative responsibilities. Key duties include performing student billing functions, such as entering billing of student fees into the billing system and posting payments received from students. The Bookkeeper will also be responsible for disbursing financial aid upon receipt of rosters from the Financial Aid processor and maintaining accurate reconciliation records. Monthly reconciliations for grants and scholarships are also part of the role, along with providing assistance to students in accessing their online billing activity and participating in student admission events. In terms of bookkeeping functions, the Bookkeeper will file invoices and supporting documents in preparation for payment, match checks to supporting documents after printing, and ensure that all necessary signatures are obtained. The role also involves reviewing vendor statements, following up on any missing invoices, disbursing petty cash, and entering all cash receipts transactions into the General Ledger. The Bookkeeper will assist the Controller with monthly bank reconciliations and periodic account reconciliations, as well as maintain a spreadsheet of monthly annuity requirements and prepare disbursements to annuitants. Additionally, the Bookkeeper will track, prepare, and file information for annual 1099 and 1098T tax reporting and assist with annual audit requirements. Administrative responsibilities include monitoring compliance with school financial policies, maintaining the security of financial documents, preparing tax exemption certificates, ordering office supplies, and maintaining Motor Vehicle Report (MVR) files for students. The Bookkeeper will also run Motor Vehicle Reports for staff and coaches. In the absence of the Controller, the Bookkeeper will assist the CFO in locating records, issuing checks, and carrying out other essential operations of the Business Office. This position may also involve performing other related duties as assigned by the Controller, CFO, Provost, or President.